account assignment model

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Reference Documents

4.6fi_12.1

Chapter 12Reference Documents

•During the normal course of business, repetitive periodicaccounting transactions must be processed. Many ofwhich contain a large number of line items. To minimizeinput errors and data entry time, the system offersseveral solutions to repetitive document posting.

•Chapter Objectives

–Provide an understanding of Reference Documents.

–Compare and contrast the advantages anddisadvantages of each type of Reference Document.

–Create each type of Reference Document

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Reference Documents

4.6fi_12.2

Recurring Documents

Sample Documents

Account Assignment Model

Solutions to Repetitive Postings

COMPLEX POSTING

ENJOY POSTING

Account Assignment template

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Reference Documents

4.6fi_12.3

PostingPosting

KeyKey

AccountAccount

AmountAmount

Cannot

Change

Recurring Document(Recurring Entry)

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Reference Documents

4.6fi_12.4

Procedure Steps

1) Enter data

2) Run Recurring Posting Program

3) Execute batch input session(Accounting Document created)

Recurring Document(Recurring Entry)

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Reference Documents

4.6fi_12.5

Recurring Document (Recurring Entry)Features

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Reference Documents

4.6fi_12.6

Characteristics of a sample document:

• Only the amounts can be changed

• Line Items can not be added to the Sample Doc itself

• Only one can be used in an actual posting document

• Does not have to be a balanced entry

• Uses a special Document Type (X2)

Sample Documents

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Reference Documents

4.6fi_12.7

Characteristics:

• Flexible

• All fields can be changed

• Line items can be added

• More than one at a time can be used

• Does not have to be complete

• Named by the user

Account Assignment Model

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Reference Documents

4.6fi_12.8

Header

AccountPKAmount

Line item 1xxxxxxxxxx501500Line item 2xxxxxxxxxx401500

Account Assignment Model (template)

CopyCopy

Can

Edited

Header

AccountPKAmount

Line item 1xxxxxxxxxx503000Line item 2xxxxxxxxxx403000

Accounting Document

Flexibility of AccountAssignment Model

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Reference Documents

4.6fi_12.9

MenuMenu

PathPath

PushPush

ButtonButton

PostingPosting

Key “00”Key “00”

Account Assignment Model Identification

Currency

Company Code

AccountPKAmount

Line item 1xxxxxxxxxx501500Line item 2xxxxxxxxxx401500

Account Assignment ModelDocument Entry

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Reference Documents

4.6fi_12.10

Account Assignment Model 1

Account Assignment Model 2

Account Assignment Model 3

Account Assignment Model 4

Manual Entry

Document

AccountAssignmentModelsAccountAssignmentModels

Multiple Models withinOne Document

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Reference Documents

4.6fi_12.11

Characteristics:

• Flexible

• Does not allow user-defined screen templates

• All fields can be changed

• Line items can be added

• More than one at a time can be used

• Does not have to be complete

• Named by the user

Account Assignment Templatefor Enjoy Posting

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Reference Documents

4.6fi_12.12

2. Hold / Set Data

• Hold Data: Data from the previous transaction is defaulted and is editable

• Set Data: Data from the previous transaction is defaulted and is not editable

1. Post With Reference

• A similar document has been posted previously

• The Document Number is known