WHAT IS A SPACE SURVEY?WHAT IS A SPACE SURVEY?
A SPACE SURVEY IS THE PROECSS OF ASSIGNINGINSTITUTIONAL SPACE INTO OMB CIRCULAR A-21FUNCTIONAL CATEGORIES BASED ON SPACE USEA SPACE SURVEY IS THE PROECSS OF ASSIGNINGINSTITUTIONAL SPACE INTO OMB CIRCULAR A-21FUNCTIONAL CATEGORIES BASED ON SPACE USE
THE SURVEY SUPPORTS THE DEVELOPMENT OF THEINSTITUTIONS F&A RATE PROPOSAL.THE SURVEY SUPPORTS THE DEVELOPMENT OF THEINSTITUTIONS F&A RATE PROPOSAL.
THE RESULTS ARE USED TO CALCULATE THEPERCENTAGE OF SPACE THAT IS USED TO SUPPORTBOTH DIRECT AND INDIRECT FUNCTIONS AND SUPPORTTHE SUBSEQUENT ALLOCATION OF SPACE RELATEDCOSTS TO THOSE ACTIVITIES.THE RESULTS ARE USED TO CALCULATE THEPERCENTAGE OF SPACE THAT IS USED TO SUPPORTBOTH DIRECT AND INDIRECT FUNCTIONS AND SUPPORTTHE SUBSEQUENT ALLOCATION OF SPACE RELATEDCOSTS TO THOSE ACTIVITIES.
MUST BE COMPLETED AND CERTIFIED BEFORE THE ENDOF THE SPRING SEMESTER OF FISCSL YEAR XXMUST BE COMPLETED AND CERTIFIED BEFORE THE ENDOF THE SPRING SEMESTER OF FISCSL YEAR XX
WHO IS INVOLVED WITH THESPACE SURVEY?WHO IS INVOLVED WITH THESPACE SURVEY?
OFFICE OF RESEARCH/RESEARCH ACCOUNTINGOFFICE OF RESEARCH/RESEARCH ACCOUNTING
FACILITIES REPRESENTATIVESFACILITIES REPRESENTATIVES
ACADEMIC DEPARTMENT REPRESENTATIVESACADEMIC DEPARTMENT REPRESENTATIVES
SPACE SURVEYROLES AND RESPONSIBILITIESSPACE SURVEYROLES AND RESPONSIBILITIES
OFFICE OF RESEARCH/RESEARCHACCOUNTINGOFFICE OF RESEARCH/RESEARCHACCOUNTING
–Lead or participate in the space survey process–Lead or participate in the space survey process
–Assist with account/project matching to rooms–Assist with account/project matching to rooms
–Communicate the importance of the spacesurvey and A-21 definitions to the survey team.–Communicate the importance of the spacesurvey and A-21 definitions to the survey team.
SPACE SURVEYROLES AND RESPONSIBILITIESSPACE SURVEYROLES AND RESPONSIBILITIES
FACILITIES REPRESENTATIVEFACILITIES REPRESENTATIVE
–Provide updated building floor plans–Provide updated building floor plans
–Provide updated square foot measurements–Provide updated square foot measurements
–Provide reconciliation of gross square feet to netsquare feet–Provide reconciliation of gross square feet to netsquare feet
–Provide supplemental room access–Provide supplemental room access
SPACE SURVEYROLES AND RESPONSIBILITIESSPACE SURVEYROLES AND RESPONSIBILITIES
ACADEMIC DEPARTMENT REPRESENTATIVEACADEMIC DEPARTMENT REPRESENTATIVE
–Act as the primary department contact–Act as the primary department contact
–Coordinate the department space walk–Coordinate the department space walk
–Provide access to rooms–Provide access to rooms
–Be the key link to the PI–Be the key link to the PI
–Be the primary source for room use and roomoccupants–Be the primary source for room use and roomoccupants
–Validate complete department account list–Validate complete department account list
Functional Use Headings LegendFunctional Use Headings Legend
DIRECT FUNCTIONSDIRECT FUNCTIONS
–OR - Organized Research–OR - Organized Research
–IN - Instruction & Department Research–IN - Instruction & Department Research
–OSA - Other Sponsored Activity–OSA - Other Sponsored Activity
–OIA - Other Institutional Activity–OIA - Other Institutional Activity
Functional Use Headings LegendFunctional Use Headings Legend
INDIRECT FUNCTIONSINDIRECT FUNCTIONS
–O&M - Operations & Maintenance–O&M - Operations & Maintenance
–DA - Departmental Administration–DA - Departmental Administration
–Joint - Benefits all Department Functions–Joint - Benefits all Department Functions
–Faculty - Faculty Office–Faculty - Faculty Office
–Vacant - Unoccupied & Unused–Vacant - Unoccupied & Unused
Cost Pools Allocated On Results OfSpace SurveyCost Pools Allocated On Results OfSpace Survey
Building Depreciation CostsBuilding Depreciation Costs
Equipment Depreciation CostsEquipment Depreciation Costs
Operations and Maintenance CostsOperations and Maintenance Costs
