Presentation Skills:Visual Aids
ENC 3254
Speaking & Writing for
Premed Students
Structure and
Speech
Delivery
Archives, Cal-Tech
Visual Aids
Structure and
Speech
Delivery
Archives, Cal-Tech
Visual Aids
Why use Visual Aids?
Clarity
Interest & Retention
Variety
Delivery Skills
Credibility
Audiences remember more whenyou use well-designed slides
10
20
30
40
50
60
Recall (%)
Hear
and See
See
Hear
Types of Visual Aids
YOU
Objects
Flipcharts
Handouts
Marker or chalkboards
Overhead Projectors
Poster-boards
Videos
Computer-assisted presentations
Choose a format that is easily read
Arial
BOOK ANTIQUA
Choose legible type
Choose a helpful layout
words
words
words
words
words
words
words
words
Color can distinguish
a presentation
Color affects how fast
the audience can read
The color combination that is read mostquickly is black on yellow.
Color affects how fast
the audience can read
Color combinations need to have contrast—the one does not.
Color affects how fast
the audience can read
Combinations of red, green, and brownare difficult for many people to read.
Color affects the emotions ofthe audience
Avoid having a hot color such asred or orange as yourbackground color.
Headline
Body
Using a sentence-headline designquickly orients your audience
The sentence headline succinctly states
the main assertion of the slide
Body supports
with words
Body supports
with images
compressor
combustor
turbine
Avoid complex images
DEAR-
ATOR
HOT
WELL
RGF
A
B
Avoid filler information
Roentgen discovered x-rays
in 1895. He found that a
cathode-ray tube produced
fluorescence in a distant plati-
num-barium-cyanide screen.
Avoid long lists
• Corrosion
• Acid rain
• Toxic materials
• Pulsed combustion
• Energetic materials
• Pyrogenic materials
• Smog
Exclude details that the audiencedoes not need or cannot remember
Charts and Graphs
4 Important Design Concepts
Make it Big
Keep it Simple
Make it Clear
Be Consistent
Planning, Preparing, &Presenting with Visual Aids
Do you really need it?
Does it enhance the meaning or impact of yourspeech?
Start with a rough draft.
Be sure your visual aid is simple & big enough.
Do not simply have an outline of what you will say.
Limit the # of slides (1/minute).
Limit the animation!!
PowerPoint may supplement your demonstration, butmay not BE the demonstration!
Prepare in advance and PRACTICE with your visuals!
Visual Aid Usage Guidelines
Check out environment and equipment.
Refer to it only when showing it and show it onlywhen you refer to it (use blank slides).
Use blank slides in your presentation.
Remember the power of the “B” key.
Do not read from the visual & do not talk to thevisual!
Point out specifics.
Do not distribute handouts during speech.
Rehearse with your visuals!
Structure and
Speech
Delivery
Archives, Cal-Tech
Visual Aids
Overview ofTeam Presentation Assignment
30-35 minutes (i.e. 6-7 mins/team member)
10 minutes for Q & A (audience will roleplay interestgroups-specialists (MDs & researchers), patientsand families, administrators and allied healthprofessions, & funding agencies )
Intro/Background
Body of presentation will be
divided among team members
Conclusion
Speaker Responsibilities
Individual Speakers:
Intro with preview
Relate section to theaudience
Body with transitionsbetween main points
Conclusion
Everyone mustuse Visual Aids
Moderator:
Introduction
Team transitions
Conclusion/Q&A
Acting like a Team
Not just a series of presentations
Agree on Q/A format
Agree on who is responsible for what
Plan out transitions
Timer
Slide progression
Speakers should focus on the audience
Team should look at the person speaking
Roadmap!
Rehearse together & with visuals!
Q/A
Develop list of possible questions and prepareanswers
Ask for questions--if none, be specific (Arethere any questions about the 3 recos?)
Use wait time
Suggest questions (One of the most frequentlyasked…)
Restate question
Be sure to thank the audience and sumup
“The ability tocommunicate iseverything.”
--Lee Iacocca
Former CEO, Chrysler Corporation