Portland State University
Hourly Online Timesheet Training -Supervisors
Goals for this session:
Define Work Week
Logging into Banweb
Approving Time Worked
FAQs
PSU Work Week is Sunday -Saturday
Work over 40 hours in a set 7 day work week is overtime
Tuesday
Monday
Sunday
Thursday
Friday
Saturday
Wednesday
PSU Work Week is Sunday -Saturday
This includes ALL jobs at PSU
Tuesday
Monday
Sunday
Thursday
Friday
Saturday
Wednesday
To Approve Time in Banweb
log on
banweb.pdx.edu
EmployeeServicesTab
Time sheet
Sign in
Select departmentand pay period
Pending
Approve hours
EmployeeServices Tab
Time sheet
Sign in as Yourself
Sign in
Sign in as a Proxy
Sign in
If you are aproxy makesure you log inas the correctprimaryapprover.
Select departmentand pay period
Time sheets are listed in7 categories:
Pending
•Waiting forsupervisorsapproval
InProgress
•Not yetsubmitted byemployee
ReturnedforCorrection
•Sent back bySupervisor toemployee forCorrection.Please makenote incommentssection foremployee.
Error
•Problem withtime sheetcan not besubmitted orapproved.(check formissing payrate).Contactpayroll forcorrection.
NotStarted
•Employee hasnot startedrecordingtime
Approved
•Supervisorapprovedawaitingpayment
Complete
•Gone throughto Payroll
•May also say“Override”
Click on name to review time
click
Review Time
•Are hoursaccurate?
•Did they clock inand out for lunch?
•Pay rate(s)entered andcorrect?
Change Pay Rate:
From Department Summary
From Employee Details
From Department Summary
click
From Employee Details
click
Change Rate and Save
Save
Approve Time:
From Department Summary
From Employee Details
From Department Summary
click
Applytransactions
From Employee Details
approve
FAQs
•Why doesn’t my student have an Employee section in Banweb?
•Need to submit new hire paper work and supporting documents.http://www.pdx.edu/hr/on-your-first-day
•Why can’t my student access their time sheet?
•No job on system.
•Check Banner or have employee check their JOB TAB in Banweb. If there is a job,contact HR to resolve approval issues.
•No primary approver for position.
•Why is the pay rate wrong?
•Pay rates entered online by supervisor.
•Contact HR for correction.
•Why can’t my student submit their time sheet?
•They may have overlapping hours, have them check their time sheet(s).
•30 days after last pay period, have employee print time sheet and submit to HR withappropriate signatures.
•We are paying the students wages from a grant account. Do Istill submit my hours online?
•Yes. The grant accounting will be done at the same time to facilitate on time pay.
•Submit printed time sheet with labor distribution indicated. Or indicate labor changesin the comments section.