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Computer LiteracyBASICS: AComprehensive Guideto IC3, 5th Edition

Lesson 3Windows File Management

Morrison / Wells / Ruffolo

Lesson 3

Morrison / Wells / Ruffolo

CLB: A Comp Guide to IC3 5E

Objectives

Describe how Windows stores files.

Identify parts of the File Explorer window.

Use File Explorer to navigate folders on yourcomputer.

Copy, move, delete, and rename files.

Create and use shortcuts.

Search for files.

Identify file types.

Lesson 3

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Understanding How WindowsStores Files

A file is a collection of data stored together.

Files are stored in folders, which arecontainers for related files, and on drives,which are storage devices.

Drives contain certain types of disks, whichare storage media, including removablemedia and hard disks.

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Understanding How WindowsStores Files (continued)

Removable media are disks that you insert orattach to a computer, such as USB drives (alsocalled flash drives and thumb drives) and digitalvideo discs (DVDs).

The term hard disk refers to a disk installed inthe system unit that can store many gigabytes ofdata economically.

An external hard disk is contained in aremovable drive that you can attach to yourcomputer.

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Understanding How WindowsStores Files (continued)

Windows names thedrives on the computerby assigning each drivea letter.

The hard drivecontaining the operatingsystem is named driveC by default.

The remaining drivescan have any otherletter from D to Z,followed by a colon (:).

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CLB: A Comp Guide to IC3 5E

Understanding How WindowsStores Files (continued)

Windows organizes the folders and files in astructure, or hierarchy, called a file system.

At the top of the file system is the rootdirectory, which is where Windows storessystem files and folders.

These folders contain other folders, calledsubfolders, in which you can store your ownfiles.

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Understanding How WindowsStores Files (continued)

•Basic File System

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Understanding How WindowsStores Files (continued)

Most files you store on your computer are storedin subfolders such as:

–Documents

–Music

–Videos

Very rarely do you have access to the root directorysince it contains critical files and folders containingsystem files.

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CLB: A Comp Guide to IC3 5E

**Quick Recap**

What two places are files stored on?

Folder/drive

____ is where Windows stores system files andfolders.

Root directory

Lesson 3

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CLB: A Comp Guide to IC3 5E

Using File Explorer

File Explorer is the Windows 8 filemanagement tool you use to organize yourfiles.

–In previous Windows versions, it was calledWindows Explorer.

File Explorer displays the contents of yourcomputer, using icons to represent drives,folders, and files.

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CLB: A Comp Guide to IC3 5E

Using File Explorer (continued)

Windows provides four folders for yourpersonal files: Documents, Music, Pictures,and Videos. (See Table 3-1 in textbook)

The Desktop folder provides access tosystem resources such as the Recycle Bin.

The Download folder is for files youdownload, or copy from the Internet.

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Using File Explorer (continued)

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CLB: A Comp Guide to IC3 5E

Using File Explorer (continued)

Folder Navigation

–To work with files and folders, you can use theNavigation pane.

–When you select a folder in the Navigation pane, thecontents of that folder appear in the right pane.

–To view the subfolders contained in a folder, you clickon the expand icon.

–You click on the collapse icon to hide the folder’ssubfolders.

–You can also double-click any device, drive, or folderin the right pane to display its contents.

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Using File Explorer (continued)

The Address bar consists of the following:

–Back button: return to your previous location

–Forward button: becomes available once you hit the Backbutton; takes you back to a previously viewed screen sincethe back button.

–Recent locations button: navigate to a location you’vevisited since you opened File Explorer

–Up one level button: navigate up one folder containing thecurrent folder

–Address box: displays your current folder as a series oflocations separated by arrow buttons.

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CLB: A Comp Guide to IC3 5E

Using File Explorer (continued)

Folder Navigation (continued)

–A library displays similar types of files together,no matter where they are stored, so you canaccess them easily.

–In contrast, a folder stores files in a specificlocation.

–A contextual tab contains options related to yourcurrent task or location.

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CLB: A Comp Guide to IC3 5E

Using File Explorer (continued)

Navigating to Your Data Files

–The file path indicates where a file is stored on yourcomputer by leading you through the folder and fileorganization to your file.

–Removable Disk (E:)—The drive name

–Module 1—A top-level folder on drive E

–Lesson 3—A subfolder in the Module 1 folder

–Basics.docx—The full filename of the file

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Using File Explorer (continued)

A full filename consists of three parts:

–The main part of the filename (created by you).

–The dot (.), which separates the main part fromthe file extension.

–The file extension, which is usually three or fourcharacters (.docx, .pdf, .xlsx)

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CLB: A Comp Guide to IC3 5E

Using File Explorer (continued)

Changing View Settings

–Using File Explorer, you can view the contents ofa folder in eight ways: Extra large icons, Largeicons, Medium icons, Small icons, List, Details,Tiles, and Content.

–To change the File Explorer view setting to anyone of the eight views, you use the View tab onthe Ribbon.

–To switch to Details view or Large icons view, youcan use the view buttons on the status bar.

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CLB: A Comp Guide to IC3 5E

Using File Explorer (continued)

Changing View Settings

–File type, or file format: indicates the type ofdata in a file.

 PNG – Portable Network Graphic

 JPG – Joint Photographic Expert Graphics

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CLB: A Comp Guide to IC3 5E

**QUICK RECAP**

What are the (3) main parts of a full filename?

Filename, dot, extension

Which Address bar button allows a user to navigateup one folder containing the current folder?

Up one level button

Lesson 3

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CLB: A Comp Guide to IC3 5E

Managing Files

To organize files, you group similar files together in afolder, preferably a subfolder in one of the Windowsdefault folders, such as Pictures or Documents.

Separate files into subfolders depending on thepurpose or subject matter of the files, and thenorganize the subfolders from the top down.

Windows creates default folders only on the harddrive.

–You create folders on removable media in the root directoryyourself.

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Creating Folders

–Before you create files, you use File Explorer tocreate folders to contain the files.

–You can use three methods in File Explorer tocreate folders:

the Home tab on the Ribbon,

a shortcut menu

Quick Access Toolbar.

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Creating Folders (continued)

–A folder name can have up to 255 characters.

 Any character is allowed except for: / \ : * ? ” < > and |

–A shortcut menu is a menu that appears whenyou right-click an object on the screen.

–Shortcut menus list commands you can use withthe object you right-clicked.

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Creating Folders (continued)

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Copying and Moving Files and Folders

–To organize files into folders, you can copy or movethe files.

–Copying places a duplicate of a file in a new location.

–Moving removes a file from its current location andplaces it in the destination folder.

File Explorer provides several methods for copyingand moving files and folders.

Some methods use the Clipboard, which is atemporary storage area for files and information.

Lesson 3

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Copying andMoving Filesand Folders(continued)

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Deleting Files and Folders

–You should periodically delete files and foldersyou no longer need.

You delete a file or folder in File Explorer by deleting anicon.

When you delete a file from a hard disk, Windowsremoves the file from the folder but stores the filecontents in the Recycle Bin.

Lesson 3

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

The Recycle Bin is an area on your hard disk that holdsdeleted files until you remove them permanently.

You can retrieve a file from the Recycle Bin; but after youempty the Recycle Bin, you can no longer recover thefiles it contained.

Lesson 3

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Renaming Files

–Filenames should reflect the contents of the file.

–The main part of a filename can have up to 255characters.

–You can use spaces and certain punctuationsymbols in your filenames, but not the symbols/ \ : * ? < > or | because these characters havespecial meanings in Windows.

Lesson 3

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Renaming Files (continued)

–Keep the following guidelines in mind as youname files:

Use descriptive names—Use filenames that are longenough to be meaningful, but short enough to be readeasily on the screen.

Do not change the file extension—If you change the fileextension, Windows might not be able to find a programto open it.

Follow a pattern—Use a consistent naming scheme thatis clear to you.

Lesson 3

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Creating Shortcuts

–In Windows, a shortcut is an icon or a tile thatprovides a quick way to perform an action such asopening a folder or a file.

–You can create a shortcut in two places: on the Startscreen and on the desktop.

–You can add, or pin, a folder to the Start screen,where it appears as a tile.

–You can create shortcuts on the desktop to accessdrives, folders, files, Web pages, applications, or othercomputer resources.

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CLB: A Comp Guide to IC3 5E

Managing Files (continued)

Searching for Files

–If you are not sure where a file is stored, you canuse the Search box in File Explorer to find a file.

–Start typing text associated with the file into theSearch box. Windows searches for the file byexamining the names of the files displayed in thecurrent folder and files in its subfolders.

–If Windows finds a file whose filename contains aword with the search text you specify, it displaysthat file in the File Explorer window.