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Deploying Social in the Enterprise
Chris Gideon Solution Architect
SPC082
What is “Social”? What’s new in SharePoint 2013 Social Computing? Planning Deploying Personal Site Infrastructure
Agenda
What is “social”?
Strategy
Vision
Analytics
ROI
Governance
My Sites in 2010
What’s new in SharePoint 2013 Social Computing?
Personal Sites- The landing page
Personal Sites- What others see?
One place to create, share, collaborate and follow important documents It is “the” document library for private documents and documents shared with others It is a set of views that show content and whom has access: All: provides an overall view of documents in the My Documents
SkyDrive Pro
Provides quick and easy access to Document Libraries in the familiar Windows Explorer experience Works for any SharePoint 2013 Document Libraries. Makes your documents accessible online, offline or in-between and your changes are automatically synced Syncs libraries across multiple devices Fully integrated with Office Document Center: every file that gets uploaded through SKyDrive Pro is shredded Replaces SharePoint Workspaces
Offline Libraries: SkyDrive Pro
My Tasks
Personal Timeline
Editable and automaticallycolor coded by project
Important tasks
Tasks you’ve marked as top ofmind. These automatically fadeout to keep your list fromgetting out of hand
Upcoming tasks
Tasks due recently or in thenear future.
Team Sites have the site feed feature enabled during provisioning Provides a Site Feed page in the site that shows microblogging posts related to that site It also provisions a Microfeed list within the site and the Newsfeed web part Can also be activated on other sites
Newsfeed in Team Sites
Communities
Planning
Where is your people data stored? Is the people data fresh? How will you import the data? You have options now
Identity
Profile Sync PerformanceImprovements
Performance improvement goals are to reduce full import timefrom 2 weeks down to 60 hours for very large directories (i.e.200K users, 600K groups)
Recent anecdotal evidence:  300K users, less than 7 hours for full import
Some of those improvements included:
Adding indexes to certain user properties that eliminated full table scans
Importing data from BDC in batches rather than one by one
Removing unused provisioning steps
Cleaning up unused historical data
Move resolution of some objects out of SharePoint and into the sync system
New Profile Synchronization Option
Active Directory Direct Import
Active Directory forest with multiple domains, one connection perdomain
Selection of OUs from which to import
Import User and Group objects
Simple text-filters written in LDAP syntax
Full and incremental import
You can switch back between FIM and AD Direct
C:\Users\jpetros\Desktop\users people persons man woman.png
We do not process links across forests via the AD contact object Mapping multi value to single value or vice versa is not supported Mapping to system SharePoint properties (those that begin with SPS-) is not supported Mapping two different AD attributes to the same SharePoint property is not supported It does not support importing additional user properties from BDC!
ADImport Limitations
Social Feature Architecture
Activity
Feeds
Content Databases
Personal
Sites
User
System
Newsfeed
Likes
Activities
Mentions
Sites
Distributed Cache
Last Modified Time
Feeds Cache
Activities Microblog Likes, Posts, Replies, @mentions Following User Profile Birthdays Document Edits and Sharing Community Posts
Dedicated vs. Collocated Mode Feed cache vs. Last Modified Time Cache recent conversations and activities of entities maintains the last modified time for all items in the Feed Cache. Installation should be done by Prerequisite installer 10 Percent of Total Physical Memory (doesn’t recalculate) Set-CacheHostConfig cmdlet Why is the number divided by 2? No greater than 16GB Why stop it? Installation reconfiguration Updating Server and only one cache box?
Distributed Cache
Collocated Mode Services that should not be running SQL Server 2008 or SQL Server 2012 Search service Excel Services in SharePoint Project Server services Do not use Dynamic Memory when running Virtual Can skip it with PowerShell during deployment skipRegisterAsDistributedCachehost
Distributed Cache
What happens when you stop it? Tags and Documents are only saved to Feed Cache. Repopulation Timer Jobs, how often do they run? Load last modified time information for recent conversations and activities. Load recent conversations and activities. Feed Cache Repopulation Job timer job runs every 5 Minutes Run the Jobs first but if force is necessary Update-SPRepopulateMicroblogLMTCache. This cmdlet must be run first. Update-SPRepopulateMicroblogFeedCache. Graceful Shutdown (Takes up to 15 Minutes) Stop-SPDistributedCacheServiceInstanceGracefullyOnLocalServer Remove-SPDistributedCacheServiceInstanceOnLocalServer
Distributed Cache
SP2013 social features mostly rely on data on the person’s personal site and in the Distributed Cache Two lists provide social features: Microfeed and Social List My Documents (SkyDrive Pro) Profile Database is still used for following peoples and tags as it was in 2010
Public Page, Personal Site, Social Features
Personal Site
Microfeed
Private
Public
Social
Sites
Docs
My Documents
MFs
Profile DB
Social DB
My Site web app and Team Sites Web App Same App Account Same Farm Following Content Feature for Site Feeds Stop following and re-follow post upgrade Notifications require Outgoing Email Configuration
Site Feeds
A single User Profile Application provides the best Social experience Multiple User Profile Applications may cause delays in notifications Community sites need to live in the same farm where My Site Host and Personal Sites are provisioned They can live in different web applications If in different farms, community notifications in the Newsfeed will not happen * This is a temporary constraint that might be removed in the future
Topology Considerations*
2010 Newsfeeds are deprecated Can be made available by … during upgrade? Not migrated to the new format
2010 Newsfeeds
Connects to the My Site Implications on performance
Outlook Social Connector
Conversations are Public and show up in Search Results Site Feeds can be used and follow team site permissions Incremental Crawl frequency impacts conversations in results.
Search and Security Trimming
Enable activities in My Site newsfeed flag Enables activity gatherer (timer job) that consolidates following activities for followed people: Status Message (About me) Note Board post Tagging content (tagging posts is real-time) Job title change Workplace anniversary Now following person Birthday Activities above get consolidated and written in the Microfeed list Activities provided by custom 2010 gatherers is still written in the SocialDB / ConsolidatedFeeds Table “Enable SharePoint 2010 Activity Migration” option, makes those “custom” activities to show up in Microfeed List too potentially impacts performances because it forces Newsfeed WP to query SocialDB / ConsolidatedFeeds Table EVERY REFRESH
Activities Integration
Permissions to create Personal Sites No Permission to create Personal Sites will have a ‘profile only’ experience. They CAN: Visit and edit their profile, and enter any information about themselves that they want, including adding a photo. Follow people, and through their People page can see and reply to the latest Microblog posts * Visit other people’s profiles Have people @mention them (which will result in them getting an email). They CANNOT: Create any root Microblog Posts View Microblog posts of people they following in the consolidated feeds web part they will be redirected from the Newsfeed page to their Profile page Follow content Follow tags* Aggregate tasks Upload documents (or do any Personal Site activities) @mention somebody
Permission Management (CentralAdministration)
Central Administration in the User Profile Service Application Administrators govern profile information Users can always override Admin settings regarding activities and following people privacy settings. Simplified compared to SharePoint 2010 Policy settings: Privacy setting is now “Only me” or “Everyone”
Privacy Settings
Personal Site Settings
Central Administration Settings
Admins can also enable a “default“ privacy setting to make people following information and activities public. When enabled this blocks administrators in CA to control privacy settings of newsfeed activities in policies Message informs that policy control is override If unchecked there are basically no system activities in Microfeed.
Privacy Settings
Privacy Notification
Deploying Personal Site Infrastructure
Managed Metadata Service Application Used for # Tags and interests Search Service Application Activities Trending #Tags "Suggested Documents to follow“ “Existing Tasks” Web Application User Profile Service Application
Prerequisites
Create a My Site host site collection
Web Application Configuration
Configure My Site settings for the User Profile service application
Configure My Site settings for the User Profile service application
Activity Timer Job
Trusted My Site Host
Manage Following
Vision and Strategy Planning makes it easier Other Sessions coming up this week SPC187, SPC169 and several more Yammer Sessions
Summary
Evaluate this session now on MySPC using your laptop or mobile device: http://myspc.sharepointconference.com
MySPC
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