Spreadsheets: Part I
Creating a Worksheet in MS Excel 2010
1
Creating a Worksheet inMS Excel 2010
•In this PowerPoint you will learn the essentials ofcreating a Microsoft Excel worksheet
•Excel provides a set of tools for simple or complexcalculations such as:
–Creating a budget
–Estimating expenses
–Creating an income and expense projection
2
Practical Computer Literacy, 3rd edition Chapter 12
What’s in the Excel window?
•To start Excel:
–Click Start
–Point to All Programs
–Click Microsoft Office
–Click Microsoft Office Excel 2010
•Ribbon is similar to Microsoft Word
•This chapter points out important features in Excelthat differ from features in Word
3
Practical Computer Literacy, 3rd edition Chapter 12
What’s in the Excel window?
4
Practical Computer Literacy, 3rd edition Chapter 12
What’s in the Excel window?
•A worksheet is grid of columns and rows
–Columns labeled with letters
–Rows labeled with numbers
•Excel worksheets saved in workbook
•Workbook contains one or more worksheets represented bytab at bottom of Excel window
•When workbooks saved or opened, all work sheets saved oropened
•Click sheet tab to go to that sheet
•Right-click tab to rename, insert, or delete sheet
5
Practical Computer Literacy, 3rd edition Chapter 12
What’s in the Excel window?
•A worksheet cell or cell is a rectangle formed by intersectionof column and row
•Each cell has unique name consisting of column letterfollowed by row number
•For example, cell B3 is located in second column of third row
•The active cell, marked by black outline, is one you cancurrently edit or modify
•Click any cell to make it active, or use arrow keys
•A range is series of cells, e.g., D3:D6 is range of all cells fromD3 through D6
–Click and drag to select range of cells
6
Practical Computer Literacy, 3rd edition Chapter 12
How do I enter labels?
7
Practical Computer Literacy, 3rd edition Chapter 12
How do I enter values?
•Use the Fill handle to automatically enter values withtechnique called drag-and-fill
•Point to the bottom-right corner of a cell. When thepointer changes to a black cross shape, drag thepointer across or down other cells
•Displays the Auto Fill Options button
–Fill with series of numbers
–Fill with value of initial cell with or withoutformatting
–Fill with cell formatting without a value
8
Practical Computer Literacy, 3rd edition Chapter 12
How do I enter formulas?
9
Practical Computer Literacy, 3rd edition Chapter 12
How do I create complex formulas?
10
Practical Computer Literacy, 3rd edition Chapter 12
How do I use functions?
11
Practical Computer Literacy, 3rd edition Chapter 12
How do I use functions?
12
Practical Computer Literacy, 3rd edition Chapter 12
How do I use the AutoSum button?
13
Practical Computer Literacy, 3rd edition Chapter 12
Some useful functions
Function’s name
The purpose
SUM(range)
It gives the total of the range
AVERAGE(range)
It gives the average of the range
STDEV(range)
It gives the standard deviation of the range
MIN(range)
It gives the minimum value of the range
MAX(range)
It gives the maximum value of the range
COUNTIF(range, criteria)
It counts the number of cells within a range that meet asingle criterion that you specify:
14
Practical Computer Literacy, 3rd Edition
Equal to
“=…..”
Not equal to
“<>……”
Less than
“< …..”
Less than or equal
“<= ……..”
Greater than
“> …..”
Greater than or equal
“>= …….”
Some useful functions
Function’s name
The purpose
Radians(cell)
It gives the radian of the value of the cell.
Sin(cell)
It gives the sine of the given angle in the cell. The angle mustbe in radians.
Cos(cell)
It gives the cosine of the given angle in the cell. The angle mustbe in radians.
Tan(cell)
It gives the tangent of the given angle in the cell. The anglemust be in radians.
Randbetween(A, B)
It returns the random number between A and B.
15
Practical Computer Literacy, 3rd Edition
How do I add borders andbackground colors?
16
Practical Computer Literacy, 3rd edition Chapter 13
How do I format worksheet data?
17
Practical Computer Literacy, 3rd edition Chapter 13
How do I use the Format Cells dialogbox?
18
Practical Computer Literacy, 3rd edition Chapter 13
How do I adjust column and rowsize?
•A column too narrow will display as #####. Theentire column width can be changed, but not justone cell
•To adjust the width, position the pointer betweentwo column headings. When the shape changes to, press and hold the left mouse button while youdrag to adjust the width of the column
•If a label is too long to fit into a cell, it will extendinto the cell on the right if that cell is empty. If not,the label will be cut off
19
Practical Computer Literacy, 3rd edition Chapter 13
How do I adjust column and rowsize?
20
Practical Computer Literacy, 3rd edition Chapter 13
How do I center and align cellcontents?
21
Practical Computer Literacy, 3rd edition Chapter 13
What happens when I copy andmove cells?
•Label data is copied or moved without changing.
•When you copy and paste cells containing a formula,the copied formula is altered to work in the newlocation.
•A cell reference that changes when a formula iscopied or moved is called a relative reference.
•Unless you specify otherwise, Excel treats all cellreferences as relative.
•A formula containing a relative reference changeswhen it is copied or moved.
22
Practical Computer Literacy, 3rd edition Chapter 13
What happens when I copy andmove cells?
•Example:
–Assume cell B11 contains the formula =SUM(B5:B10). Ifyou copy and paste that formula to cell C11, the formulawill be changed to =SUM(C5:C10)
–This is because the references B5 and B10 are relativereferences.
•When the formula was in cell B11, Excel interpreted it as:
=SUM the numbers in the six cells above
•When it was copied to cell C11, Excel adjusted the formula soit retained the same relative references, making it=SUM(C5:C10)
23
Practical Computer Literacy, 3rd edition Chapter 13
What happens when I copy andmove cells?
24
Practical Computer Literacy, 3rd edition Chapter 13
When should I use absolutereferences?
•Sometimes, you do not want cell references to change whenmoved to a new location.
•An absolute reference will not change and always refer to the samecell.
•To create an absolute reference, insert a dollar sign ($) before thecolumn reference and another dollar sign before the rowreference.
•For example,
–$C1 creates an absolute column and a relative row reference
–C$1 creates a relative column and an absolute row reference
•The absolute identifier will not change, but the relative identifierwill.
25
Practical Computer Literacy, 3rd edition Chapter 13
When should I use absolutereferences?
26
Practical Computer Literacy, 3rd edition Chapter 13
How do I delete and insert rows andcolumns?
27
Practical Computer Literacy, 3rd edition Chapter 13
Can I use styles?
28
Practical Computer Literacy, 3rd edition Chapter 13