S.MINNITI -EACEAMobility management: Administrative aspects
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Key Topics for discussions
•Housing Facilities
•Coaching and Counselling
•Welfare Services
•Languages Courses
•Social Integration
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Overall objective
•The objective of this presentation is to give yousome example of best practices alreadyimplemented in the framework of Erasmus Mundus.
•During the assessment of your project, this aspect ofthe organisation of the mobility has been taken intoconsideration for beeing selected.
Remember that if a student can say
He/she will work better
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Topics for discussion
Housing facilities
What you can do is:
1.Rent some furnished accommodations for studentsbefore arrival (on the campus site or in town) or
2.Negotiate with the service in charge of the housingin your institution to set aside some furnished roomsfor your students
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Topics for discussion
Coaching and counselling (1)
•It is very helpful for newly arrived students tobenefit from coaching from someboby who can helphim/her to find his/her way through all theadministratives and academic challenges he /shewill be faced to.
•In order to facilitate the integration of third countrystudents, the usage of « tutors »-experiencedstudents - and/or « mentors »- teaching staffmembers or International relation staff members –has proved to be an efficient approach
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Topics for discussion
Coaching and counselling (2)
For instance, the coach can:
•Welcome students when they arrive
•Accompany students personally to localauthorities, banks, etc. to overcome possiblelanguage barriers
•Ask students to give written autorisation tothe university to act on their behalf vis-a-visimmigration authorities
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Topics for discussion
Coaching and counselling (3)
•An induction training presenting all the
facilities of the hosting institutions and more
generally informations about the hosting
country(/ies), practical issues and
administrative steps is a good way to welcomestudents and help them to begin their study periodin good condition.
•A welcome guide can be designed specifically forthose students
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Topics for discussion
Welfare services
•Students should benefit from medical coverage andinsurance during their stay in Europe. This aspect istaken care of by the hosting university (as a serviceonce students are registered at the university). Veryoften , it is a basic coverage.
•For that purpose, the European Commission allocates79 €/students to the universities in order to ensure agood insurance/medical coverage to students. Thismoney must be devoted to subscribe the bestinsurance scheme for hosted students.
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Topics for discussion
Languages courses
• Partnerships have to ensure that selected studentshave the appropriate knowledge of the languagesconcerned
• Hosting institutions should provide language coursesin the tuition language(s) and in the nationallanguage(s) of the countries visited. Very oftensummer courses are organised by universities beforethe start of the study period.
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Topics for discussion
Social Integration
•With the student card delivered by the university,students can have access to computer facilities,library, sport facilities, students office
•Nevertheless, organising social events, culturalevents, or other visits can help students to improvetheir knowledge of the hosting country.
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Topics for discussion
Support to students with special needs
•If you welcome students with special needs, makesure that they will be able to attend courses in thebest conditions and to face day to day challenges(accessibility, course material, facilities etc).
•Maybe the role of the coach for those students can bereinforced
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Conclusions
•All those aspects are key for
success !
•A well prepared, welcomed and
integrated student will be
motivated for study.
Open the door !
