KSIS Special Topics Training November 20, 2014
Webcast
November 20, 2014
9:30 a.m. (Eastern) / 8:30 a.m. (Central)
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The Webcast will be opened at 9:00 a.m. (EST).
To join the Webcast:
If you are using a Windows-based device, click:mms://video1.education.ky.gov/encoder3a
If you are using a smartphone (Droid, iPhone or Mac), click:http://mediaportal.education.ky.gov/watch-live/
You can ask questions and interact with the presenters during the trainingthough GoSoapBox: http://app.gosoapbox.com Access Code: edtech
Have a technical issue? Contact your district technician.
KSIS Special Topics Training November 20, 2014
DeDe Conner, Director
KIDS, Enterprise Data Division
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Presentation slides and notes
Have a question? Post it to GoSoapBox and it willbe answered during or the at the end of thesession. http://app.gosoapbox.com Access Code:edtech
Want EILA credit? Be sure to register and completethe online training evaluation survey.
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Start
Session
Presenter
9:30
Welcome & Housekeeping
DeDe Conner, Office of Knowledge, Information and Data Services (KIDS)
Division of Enterprise Data
502-564-2020 x 2208
9:35
Intervention Data
Division of Learning Services
502-564-2106 x 4519
Lisa Keeter, KIDS
Division of Enterprise Data
502-564-2020 x 2462
10:20
Break
10:30
Preschool
Division of Program Standards
502-564-7056 x 4736
Division of Enterprise Data
502-564-2020 x 2471
11:00
Teacher Student Growth Median
11:20
Adjournment
KSIS Special Topics Training November 20, 2014
April Pieper, Academic Program Manager
Office of Next Generation Learners
Division of Learning Services
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All ESS entry
All high school seniors not meeting CCRbenchmarks on the junior year ACT
All 3rd Year FOCUS Schools
All Read to Achieve students
All Mathematics Achievement Fundstudents
April Pieper
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Data Quality Concerns
April Pieper
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Current Records: 96,470 individual student interventionrecords
Break Down of those records:
Course-based Intervention- 32,425
ESS Intervention- 21,367
MAF Intervention- 3,151
RTA Intervention- 7,345
Other (Intervention- not a full course)- 28,989
Didn’t mark anything- 3,193 [Data Quality Issues]
April Pieper
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5 districts currently have NO studentintervention plans entered
29 districts have no substantial recordsentered
April Pieper
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23,404 total intervention records for seniors
17,136 of those are coded as “course based”
1,125 are coded as ESS
4,542 are coded as “other”
April Pieper
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These other plans have data quality issues andwe will work to problem solve these withdistricts
20 are coded as MAF
4 are coded as RTA
577 are not coded correctly (nothing ismarked)
April Pieper
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Course Code Nightmares
17,136 “embedded records”
Large portion- no course code provided
Some course codes send up “red flags”
◦Special Topics- Welding
◦Practical Living/ Life Skills
◦Speech, Debate and Forensics
◦Film/ Video
April Pieper
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April Pieper
502-564-4970 ext. 4519
Amy Patterson
502-564-4970 ext. 4513
April Pieper
KSIS Special Topics Training November 20, 2014
Lisa Keeter, Systems Consultant IT
Office of Knowledge, Information and Data Services
Division of Enterprise Data
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Known Issues
◦Currently the higher National ACT Benchmarks arebeing used for Reading and Math instead of theKentucky cut scores
◦Headings have no spacing between words
Recent Changes
◦Kindergarten Readiness always included
Only reports KDE published scores
◦ACT (KDE_Reported_NATL)
◦ACT (KY_Official_Jr)
◦ACT-M (KY_State_Allowed_Jr)
Lisa Keeter
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Who Should Have Tool Rights?
◦Principal or designee
Why Should Schools Use It?
◦Longitudinal view of state assessments
◦Demographics for GAP identification
◦Identifies if most recent benchmark was met
◦Shows intervention tab data for subject
Active, Multiple or Results
◦All K-PREP results reported
Currently 3 years if all taken in grades 3-8
◦Explore, PLAN and ACT results side by side
◦ACT pulls highest score for subject area
Lisa Keeter
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Report contains student level identifiers
Must be stored securely
Do not email the report
Remove FRAM information if sharing withstaff who have a need to know aboutparticular students
Lisa Keeter
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Path: KY State Reporting > KDE Reports >Benchmark Report
Select Parameters
◦Subject: English, Math, Reading, or Science
◦Grade: Grade 00 – 12
Be patient - this report can take a fewminutes to pull
CSV output to allow manipulation in Excel
Lisa Keeter
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Lisa Keeter
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Lisa Keeter
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Lisa Keeter
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Lisa Keeter
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Lisa Keeter
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![C:\Users\lkeeter\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\5BXODXJN\MC900433797[1].png](data/images/img38.png)
Lisa Keeter
KSIS Special Topics Training November 20, 2014
Annie Rooney French
Office of Next Generation Learners
Division of Program Standards
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To ensure that state-fundedpreschool children are accuratelyincluded in the Infinite Campus
Fall Enrollment
Count on
Dec. 1, 2014.
Annie Rooney French
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Pulled from District summary data
by KDE on December 2, 2014
Districts do not need to send anydocuments to KDE
Annie Rooney French
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Annie Rooney French
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Make sure that children with special needs havean active locked IEP before the Dec. 1 pull.
All eligible children should have a Preschool tabwith one of the following boxes checked in thePreschool tab:
◦Up to 150% of Federal Poverty Rate (at risk) or
◦Disabled state-fund
These are the only two boxes that will generatestate funds for eligible children.
Annie Rooney French
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Here’s anexample of thepreschool typefor an at-riskchild.
Annie Rooney French
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The box belowshows a child withdisabilities
A child with both boxeschecked will be countedin the disabilitycategory
Annie Rooney French
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If the IEP was initiated this year, look to see if thedate of the IEP closely matches the enrollment date.
Most of the time, a child has been enrolled forKSI/RTI and found eligible for special educationservices.
If the child was not enrolled as an at-risk 4, enddate the original enrollment using the W01 codeand reenroll the child using the RO1 code.
The IEP needs to be active and locked on or beforeDec. 1, 2014.
Annie Rooney French
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Make sure you have the correct settings listedon the preschool tab.
A home setting will not pull for state funding.
Annie Rooney French
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Head Start enrolled children are not counted forstate-funding.
Their names will
be included in the
detailed count but
with “0s” in all
categories.
Mark the Head Start on the Preschool tab if theyare in your school building.
Annie Rooney French
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Head Start Enhanced children are state-funded children who receive Head Start fundsand services. Be careful, only a limitednumber of children are in this category.
These childrencould also havea disability.
Annie Rooney French
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Both the Head Start and the HeadStart Enhanced checkbox.
A child could be one or the other,but not both.
Annie Rooney French
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1. Head Start children will be included in thedetailed report but they should not show upwith “1s” in any column
2. State-funded students with no preschooltab:
Annie Rooney French
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3. The child is enrolled in Enrollment Type, “N”.
This child is receiving special ed only services andwill not show up in the preschool count.
4. Duplicate preschool tab:
Solution – delete one of the tabs. If child has adisability, make sure start date agrees with IEP.
Annie Rooney French
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5. Overlapping dates:
The previous school didn’t end date theoriginal enrollment or a child is enrolled in twoschools at the same time
Also, an old IEP must end and the new IEP musthave a date for the following day, not the sameday.
Annie Rooney French
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6. Make sure special education fields on theEnrollment tab are populated:
If these fields are missing on the IEP, it may cause thesefields not to show up.
Annie Rooney French
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An at-risk 4, whose birthday is between Aug.1and Oct. 1, is deemed income eligible andenrolled prior to July 15 may be enrolled ingrade 99.
Annie Rooney French
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If you have any at-risk children (up to 150% ofpoverty) they must be in Grade 99 in order tobe counted for state funds.
Children with disabilities will be in grades 97,98 and 99.
Children in Grade 97 will have their 3rd birthdayafter August 1, 2014.
Annie Rooney French
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You will receive an e-mail from the KDEpreschool mailbox (kdestatef@education.ky.govwith a Survey Monkey link asking for you to verifythe accuracy of your numbers on Dec. 1.
You can access your Fall Enrollment Numbersthrough your IC district – summary report.
If the numbers are not correct, KDE will work withyou to ensure they are correct.
Annie Rooney French
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Annie Rooney French
Contact:Annie Rooney FrenchAnnie.rooney-french.education.ky.govContact:Annie Rooney FrenchAnnie.rooney-french.education.ky.gov
502-564-7056 x 4736502-564-7056 x 4736
Annie Rooney French
KSIS Special Topics Training November 20, 2014
Nick Gustin, Technical Analyst
Office of Knowledge, Information & Data Services
Division of Enterprise Data
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ICInfinite Campus
CIITSContinuous InstructionalImprovement Technology System
EDSEducator Development Suite (module in CIITS)
SGPStudent Growth Percentile
SGPMStudent Growth Percentile Median
Nick Gustin
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Overview of SGP
Overview of Teacher SGPM
SGPM Calculation: Data, Criteria, Examples
Custom Reports in IC
Assigning Tool Rights to Custom Reports
SGPM FAQs
SGPM data in CIITS
Q&A
Nick Gustin
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Overview of
Student Growth Percentile (SGP)
Calculation
Nick Gustin
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Student Growth Percentile (SGP) Model measureschange in an individual student’s performanceover time.
How much did John improve in mathematicsfrom grade 4 to grade 5 can be answered byshowing:
How well John improved from grade 4 to 5 compared to hisacademic peers.
Nick Gustin
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Each student’s rate of change is compared toother students with a similar test score history(“academic peers”).
The rate of change is expressed as a percentile.
◦How much did John improve in mathematics from grade4 to grade 5, relative to his academic peers?
◦If John improved more than 65 percent of his academicpeers, then his student growth percentile would be 65.
Nick Gustin
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Focuses on the relative standing of a studentfrom year to year compared to the student’sacademic peers.
◦The academic peers are students who perform verysimilarly to the student on the test. The student is onlycompared to students who start at the same place.
◦In year two, the question is: Did the student outpace hispeer group?
Nick Gustin
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Must have two test scores from two differentyears for each student.
Tests must be in same subject.
In Kentucky only Reading and Mathematics.
Nick Gustin
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SGP is a way to measure progress for students atall performance levels.
SGP provides evidence of improvement evenamong those with low achievement.
SGP gives high achieving students and schoolssomething to strive for beyond proficiency.
Nick Gustin
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Loaded in Infinite Campus and CIITS.
Data for academic years 2011-12, 2012-13, and2013-14 available.
Loaded to Infinite Campus as an assessment.
To view SG scores in CIITS, go to School & DistrictData → Pre-Formatted Reports → StandardizedAssessment Performance, or click on theStandardized Assessment tab on the Student Profile.
Nick Gustin
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What’s New?
Teacher Student Growth
Percentile Median (SGPM)
Nick Gustin
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The teacher SGPM is the state contribution forteachers in grades 4-8 in Reading and Math.
Principal may use the teacher SGPM as a datapoint to inform the summative evaluation.
Teacher SGPM is based on attributedstudents’ SGP scores in Infinite Campus.
Nick Gustin
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Teacher SGPM is calculated using SGPscores of attributed students.
Single year and three year calculation.
Student-Teacher link is based oncourse/section roster in Infinite Campus.
Teacher SGPM data is loaded in CIITS underthe Educator Development tab.
Nick Gustin
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Based on data in Infinite Campus.
Grades 4-8 only.
Student must have a growth score to be included.(two consecutive years of K-PREP scores)
Teacher-student link in specific Reading andMath courses* (as defined by state course code).
*Eligible course list available in the Teacher SGPM training document:
Nick Gustin
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Teacher must have minimum of 10 eligiblestudents with a growth score.
Student-Teacher must be together 100instructional days.
SGPM calculated for all staff assigned tocourse/section in Infinite Campus (includesContributing Professionals).
Nick Gustin
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Low Growth - below 30
Expected Growth - 30 to 65
High Growth - above 65
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Nick Gustin
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11-12 12-13 13-14
Nick Gustin
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Two IC reports available to view SGPM data
◦Teacher Student Growth Median – Detail
◦Teacher Student Growth Median – Summary
Reports can be run district-wide, school-wide, orfor specific teacher.
IC clickpath: KY State Reporting > KDE Reports >Teacher Student Growth Median Percentile – Detail/ Summary
Nick Gustin
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Report parameters: year, subject, teacher
Exports as CSV file (opens in Excel)
Contains all teacher-student links (including studentsnot eligible to be attributed to the teacher),course/section/teacher/student data, scores, singleyear and combined year SGPM
Contains Y/N indicators for key attributionrequirements (100-day concurrent, 10-student min,teacher 100-day, student 100-day)
Allows easy sorting, filtering, manipulation of data
Nick Gustin
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Report column definitions and applied business rules available inthe Teacher SGPM training document:
Nick Gustin
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Designed for administrators
Report parameters - year, subject, teacher
Exports as PDF
Contains one row per teacher
Contains single/combined year SGPM andnumber of attributed students per year
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If “All Schools” is selected in menu bar, report will runfor entire district; if a school is selected, report willrun for specified school.
Select year, subject and (optionally) teacher to furtherlimit the scope of the report.
Note: Selecting a year inthe menu bar will notaffect report.
Nick Gustin
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Districts may assign tool rights to individualusers or user groups to run the SGPM reports.
Users may only run the report for school(s) inwhich they have calendar rights.
Reports contain sensitive information; assigntool rights conservatively on a “need to know”basis
Nick Gustin
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Teacher has 10 students for a single year but 10-student min is N and noTSGM calculated.
◦Verify 100-day concurrent requirement is met for at least 10 students.
Teacher does not have a single year TSGM.
◦Verify teacher has at least 10 students, with scores, meeting 100-dayconcurrent requirement.
◦Verify assigned state course codes are correct.
Teacher does not have a combined (3 year) TSGM.
◦Verify teacher had a single year TSGM calculated each year.
Manually-calculated TSGM differs from what is shown in CIITS.
◦Ensure that only students scores where teacherStudentConcurrentindicator = Y is included in the calculation.
Nick Gustin
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A Reading or Math teacher did not receive asingle year or combined year TSGM.
◦Verify an eligible TSGM state course code was used onthe course(s) taught (see eligible course code list inTeacher Student Median training document).
◦Verify teacher has at least 10 students who he/shetaught for 100 instructional days or more per contentarea for the specified year.
◦Teacher must receive a single year TSGM each year forcombined year score to be calculated.
Nick Gustin
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The SGPM data is not accurate for a teacher due toincorrect course/section/roster setup in previousyears. How do I correct the data?
Do not correct data from previous years.Modifications to course/section/roster setup shouldonly be done for the current school year.
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Teachers may view their own data.
Individuals with Leadership permissions inCIITS may view data for teachers at theirschool(s).
CIITS clickpath:
Educator Development > Tools & Reports >Student Growth Percentile Results
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Leadership View (summary by teacher)
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Teacher View*
*Leadership can also access this view
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Todd Davis, Assistant Director
Division of Next Generation Professionals
Cindy Parker, Director
Division of Next Generation Professionals
Nick Gustin
KSIS Special Topics Training November 20, 2014
The Mid-Year Special Topics training sessions wererecorded and will be available for reference on the KSISTraining Web page in approximately 7 – 10 days.