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PowerPoint Presentation to Accompany
GO! with Microsoft ® Excel 2007Comprehensive 1e
Chapter 2
Using Multiple-Sheet Workbooks
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Objectives
•Work with a Multiple-SheetWorkbook
•Enter a Series
•Copy and Paste Cell Contents
•Copy and Paste with the OfficeClipboard
•Total the Worksheet Range and Entera Grand Total
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Objectives
•Format a Multiple-Sheet WorkbookGroup
•Insert Columns and Rows in MultipleWorksheets
•Copy a Worksheet
•Create Formulas with Absolute CellReferences and Copy Formats
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Objectives
•Find and Replace Text and Hide and
Unhide Columns
•Conduct a What-If Analysis and Use
Statistical Functions
•Create Accurate Worksheets withAccuracy Tools
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Work with a Multiple-SheetWorkbook
•By default,a workbookcontainsthreeworksheets.
Worksheet tabs
Insert Worksheet button
Newly insertedworksheet (active)
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Work with a Multiple-SheetWorkbook
•By right clicking you can:
–Rename worksheets
–Change the color of the worksheet tabs
•You can use the tab scrolling buttonsto navigate among worksheets.
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Enter a Series
–A series is a group of related items.
–Example : Jan, Feb, March or 5, 10, 15
–Auto Fill: refers to a feature thatcompletes a series.
–AutoFill enables you to extend a series ofvalues into adjacent cells.
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Enter a Series
Start with
Auto Fill generates this series:
Jan
Feb, Mar, Apr . . .
January
February, March, April . . .
Monday
Tuesday, Wednesday, Thursday . . .
Quarter 1
Quarter 2, Quarter 3, Quarter 4 . . .
1st Period
2nd Period, 3rd Period, 4th Period . . .
10:10 AM
11:10 AM, 12:10 PM, 1:10 PM . . .
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Copy and Paste Cell Contents
•Data from cells and groups of cellscan be copied to:
–Other cells in the same worksheet
–Other sheets in the same workbook
–Sheets in another workbook
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Copy and Paste Cell Contents
•Copy and paste duplicates the cellcontents.
•If you prefer to move the cellcontents, use the Cut buttoninstead of the Copy button.
•The Cut command removes thecontents from the source.
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Copy and Paste with theOffice Clipboard
•The Office Clipboard:
–Is temporary storage
–Holds up to 24 items
–Holds multiple text and graphical itemsfrom different Office applications
•Clipboard contents can be placedinto other Office documents.
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Copy and Paste with theOffice Clipboard
•Clipboard task pane: an area at the left ofyour screen used to collect copied data.
Clipboard task pane
Clipboard group onRibbon
Clipboard Dialog Box Launcher
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Total the Worksheet Rangeand Enter a Grand Total
•Excel is designed for numeric dataand to provide totals of that data.
–Select the range of data and use the SUMbutton.
•Excel reviews formulas.
–If an error is suspected, a green triangle—an error indicator—is placed in the upper-left corner of the cell to indicate a potentialerror.
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Format a Multiple-SheetWorkbook Group
•When worksheets are grouped, formatsapplied in the active worksheet are alsoapplied to all the worksheets that aregrouped.
•Grouping Specific worksheets:
–To select adjacent worksheets, click onesheet tab and press Shift while you clickthe last sheet tab you want to group.
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Insert Columns and Rows inMultiple Worksheets
•Columns and rows can be insertedinto a worksheet or group ofworksheets.
•Relative cell references in formulasadjust to reflect the new location.
•If Excel detects a possible error, anerror indicator displays in the cell.
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Insert Columns and Rows inMultiple Worksheets
•When a column is inserted, theexisting columns move one columnto the right.
Insert Optionsbutton
Inserted column
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Copy a Worksheet
•Excel allows you to copy thecontents of one worksheet to anotherworksheet.
•You can specify which workbook theworksheet will be placed into and thelocation within the workbook.
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Copy a Worksheet
•Right click on the tab of the sheetyou wish to copy.
•On theshortcut menuclick Move orCopy.
Active worksheet
Name of worksheet that newworksheet will be placed before
Click to create acopy of the
current worksheet.
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Copy a Worksheet
•If you do not click Create a copy, theworksheet will be moved to a newlocation.
–It will be deleted from the source location.
•If you want the worksheet in twolocations, be sure to create a copy ofit.
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Create Formulas withAbsolute Cell References andCopy Formats
•Relative cell reference
–If the position of the cell that contains theformula changes, the reference ischanged.
–If you copy the formula across rows ordown columns, the reference automaticallyadjusts.
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•Absolute cell reference
–Formula always remains the same.
–To create, type a dollar sign ($) to the leftof the column letter and row number of thecell reference—$A$1.
–The shortcut to change a cell reference toan absolute is the function key F4.
Create Formulas withAbsolute Cell References andCopy Formats
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Find and Replace Text andHide and Unhide Columns
Find & Select button
Find & Replace dialog box
Excel replaces with thistext.
Excel searches for this text.
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•To Undo an action:
–Click Undo on the Quick Access toolbar.
–Alternatively, press Ctrl + Z.
Find and Replace Text andHide and Unhide Columns
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•You can hide rows or columns inExcel.
•Hidden rows and columns are notdeleted.
•Hiding allows you to print aworksheet without showingunnecessary or confidential data.
Find and Replace Text andHide and Unhide Columns
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Find and Replace Text andHide and Unhide Columns
Solid line indicateshidden column.
Column “C” hidden
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Conduct a What-If Analysisand Use Statistical Functions
•What-if scenarios can help youanswer questions.
•What-if also can project futurevalues.
•You can change cell values andExcel recalculates the results.
•Thus, you see what would happen ifyou tried different values.
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Conduct a What-If Analysisand Use Statistical Functions
•Statistical functions are a group offunctions that calculate values.
•Statistical functions are used tocalculate various statistics about agroup of numbers.
–Examples: MIN, MAX, AVG
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Conduct a What-If Analysisand Use Statistical Functions
Formulas tab
Insert Function button
Insert Functiondialog box
List of functions
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Create Accurate Worksheetswith Accuracy Tools
•Data and formulas in a workbookmust be 100 percent correct.
•Excel has tools to help identifypotential errors.
•An Alert dialog box displaysmessages to warn of errors.
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Create Accurate Worksheetswith Accuracy Tools
Alert dialog box
Informationabout error
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Create Accurate Worksheetswith Accuracy Tools
•Excel helps identify potential formulaerrors.
•Data entry errors cannot be detected.
•Excel alerts you to potential errorsby displaying an error value.
•Error values begin with a numbersign (#) followed by the error name.
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Create Accurate Worksheetswith Accuracy Tools
Error Value
Description
#N/A
Occurs when a value is not available to a function or aformula.
#NAME?
Occurs when Excel doesn’t recognize text in a formula.
#NULL!
Occurs when an intersection of two areas is included inthe formula but the areas do not intersect.
#REF!
Occurs when a cell reference is not valid.
#VALUE!
Occurs when the wrong type of argument ormathematical symbol—an operand—such as + or – isused.
#DIV/0
Occurs when a number is divided by zero (0).
#NUM!
Occurs with invalid numeric values in a formula orfunction.
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Create Accurate Worksheetswith Accuracy Tools
•Excel also uses error indicators toindicate a potential error in aformula.
•Error indicators are green trianglesplaced in the upper left corner of thecell.
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Create Accurate Worksheetswith Accuracy Tools
Error indicators—green triangles in cells
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Create Accurate Worksheetswith Accuracy Tools
•Another accuracy tool is the ErrorChecking button.
•The Error Checking button iscontext-sensitive and displaysdifferent correction options.
•To review a ScreenTip, point to theError Checking button.
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Create Accurate Worksheetswith Accuracy Tools
•You can correct or ignore any error.
•After you review an error andindicate the formula is correct, theerror indicator is removed from thecell.
•You can remove multiple errorindicators from selected adjacentcells at the same time.
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Covered Objectives
•Work with a Multiple-SheetWorkbook
•Enter a Series
•Copy and Paste Cell Contents
•Copy and Paste with the OfficeClipboard
•Total the Worksheet Range and Entera Grand Total
with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall38
Covered Objectives
•Format a Multiple-Sheet WorkbookGroup
•Insert Columns and Rows in MultipleWorksheets
•Copy a Worksheet
•Create Formulas with Absolute CellReferences and Copy Formats
with Microsoft Excel 2007 Comprehensive 1e© 2008 Pearson Prentice Hall39
Covered Objectives
•Find and Replace Text and Hide and
Unhide Columns
•Conduct a What-If Analysis and Use
Statistical Functions
•Create Accurate Worksheets withAccuracy Tools