Online Membership System(OMS)
Regional Workshop
Agenda
1.Introductions
2.Benefits
3.Things to note
4.Key stages
5.Support and Training
6.Let’s have a look
7.Q&A – throughout
Benefits
•Accelerate the processing of annual renewals and day today registrations
•Assist club officers in maintaining their membershipinformation and calculating fees due
•Provides members with the ability to amend their ownpersonal details
•Provides a scalable and flexible application toaccommodate the current and future data storagestrategies of the ASA and WASA
•Access to reports
•Ability to view club financial status
Things to note
•Will replace CMS and current paper basedprocesses
•Is not a system to replace existing clubmanagement software e.g. Swim Club Manager
•Will still require signed paper membershipforms – Cat 2 only
•Ability to export membership information intoclub management systems
Key Stages
•Phase 1a – Club System
•Phase 1b – Administration System
•Phase 1c – Members System
•Go Live – January 2012
•Members System – February 2012
Support and Training
•Regional Workshops
•Virtual Workshops – dates on next slide
•User guide will be sent to clubs direct and beavailable on the website prior to launch
•Dedicated membership services team
•Hints and Tips on each of the pages
•FAQ’s
•Online demonstration of the system
Virtual Workshops
•Using Cisco Webex
•Must pre-book, only 22 places per workshop
–Friday 11th November, 7pm
–Sunday 13th November, 2pm
–Monday 21st November, 7pm
–Friday 25th November, 7pm
–Wednesday 30th November, 7pm
–Monday 5th December, 7pm
–Tuesday 6th December, 7pm
–Wednesday 7th December, 7pm
•Each club will have a Club Online Administrator which isthe Club Registration Officer that is registered with theASA
•Initial steps - need to activate the log in details
•Please ensure your registration officer has an emailaddress lodged with the ASA
•To activate your membership input your information –membership number, email, surname
–get a e-mail to activate (only valid for 24hrs)
–create a password
–use the system
Log On Information
Things to know
•Can only assign rights if the member is a clubofficer
•Difference between renewals membershipscreen and everyday membership screen
•Cannot submit renewal data until such a time anaction has been made
•Can complete renewals over a period of time –building a renewals batch
•Can only select data protection choices
and website visibility on a new member
Things to Know
OMS for members:
•Individual member will be able to view their owndetails such as:
–Name, address, DOB, email address, data protectionchoices, qualifications
•Individual member will be able to amend:
–Address, telephone number, email address, dataprotection choices, website visibility
Thank you
Please complete the feedback form
– available as a hard copy or leave your email toreceive the web link