The KB e-Depot
Deposit practice for electronic journals
Erik Oltmans, Head Acquisitions & Processing
UK Serials Group
June 7, 2005
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Overview:
•Organisation and Policy
•Facts and Figures
•Workflow
•Customers and Access
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Organisation and Policy
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Expert Services &Collections Division
Expert Services
Information & Collections
Collection Care
User ServicesDivision
Front Office
Stacks Management
Acquisitions andProcessing Division
Acquisitions
Cataloguing & Metadata
e-Depot
R & D Division
(Inter)national Programmes
Innovative Projects
Digital Preservation
Director-General
Deputy Director-General
ICT
Finances
Human Resources
Communication
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Mission of the e-Depot:
Mission of the Koninklijke Bibliotheek:
•Ensuring permanent availability of information and knowledge
This yields:
•Long-term preservation and accessibility of electronic publications
•Safeguarding authenticity & integrity(once in the archive, never deleted or changed)
•Development of ever changing preservation and accessibility toolbox
•To become a dedicated institution, providing permanent access
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Facts & Figures
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
What is the e-Depot?
•Electronic version traditional depository
•Developed in collaboration with IBM
•Technical heart: DIAS (OAIS-compliant)
•Integrated with other library modules
•Ingest of online journal articles, e-books, and CD-roms (installables)
•Operational since March 17, 2003
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
What is new?
•Libraries used to license access to electronic information
•The KB now builds up a physical collection of e-journals
•Not only access, but also focus on collection management
•The KB e-Depot is an archive, dedicated to both
•Usage (although limited), and
•Preservation
•No competition to publishers
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
(Legal) Deposit?
•There is no legal deposit in The Netherlands
•Archiving contracts and bilateral agreements
•Electronic publishing is an international issue
•How “Dutch” is Elsevier?
•Archiving electronic publications is a matter of collaboration
•Collaborative research to digital preservation
•Collaboration with other libraries and publishers
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Some numbers:
•Current holdings 2005:
•4 Terabyte
•2.200 on line journals
•3.700.000 electronic publications
•Processing capacity depends of the input:on average 5.000 to even 65.000 publications per day
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Workflow
I
A
A
End
User
Metadata
(Identifier)
D I A S
Catalogue
Storage
Publisher
Post office
Metadata
Content
Submission
Information
Package
Error
Recovery
Batch Requester
Batch Processor
ESPSDO3
KLAOAS3
GENLDR1
Buffered
Accepted
Processing
Distributing
Cleaning
Submitted
Erroneous
ESPSDO3
KLAOAS3
GENLDR1
ESPSDO3
KLAOAS3
GENLDR1
Retriever Area
Preload Area
SIP Error Area
Storage
Access
Manager
Catalogue
End User
Batch Dispatcher
Download Area
Identifier
Post office
Work
Error Recovery
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Customers and Access
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Customers of the KB
•Individual end users
•Have access to the e-Depot on site (within the premises of thelibrary)
•Pass holders or walk-in users
•Also remote access if allowed by publishers
•Publishers
•Archiving agreements determine conditions, terms, and duties
•The use of the documents is allowed under restrictions
•Retrieval, access, printing, downloading for private use only
•Systematic reproduction is not allowed
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Current Archiving agreements:
• General agreement with Dutch Publishers Association
• Individual archiving agreements with (inter)national publishers:
•Elsevier Science
•Kluwer Academic Springer
•BioMed Central
•Blackwell Publishers
•Oxford University Press
•Taylor & Francis Publishing
•Exploratory talks with several other (international) publishers
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Conditions for archiving agreements:
•Publishers deposit publications free of charge
•Publishers allow:
•On site access for KB visitors
• Interlibrary loan supply in the Netherlands
• Access for any licensee in case publishers cannot meet obligations(calamities, bankruptcy)
•Copyright remains with publishers
•Access conditions restrict interference with commercial interests
•Real-time monitoring of user behaviour
Restricted
Remote
Unknown
What do youwant toaccess?
Where areyou?
Who are you?
LDAP
Identification
NBNs
Open Access
On-site
Trusted
“Please visit the KB in Den Haag”
Access Policy
Implicit question
Explicit question
IP check
USER
CATALOGUE
with URL
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Summary
•KB preserves authentic digital publications in the e-Depot
•Deposit practice: building a collection rather than licensing access
•The e-Depot is an archive dedicated to
•Access, both on site and remote
•Digital Preservation
•Access conditions restrict interference with publishers’commercial interests
•The KB e-Depot as “safe place” of the digital cultural heritage
Koninklijke Bibliotheek – National Library of the Netherlands
The KB e-Depot
Questions…?
erik.oltmans@kb.nl
www.kb.nl/e-depot