Project VBA: How and Why itcanMake You a Project Guru!
A Project Guru is not just a power user
Project Gurus are great at managing andreporting on, project information
Data management and reporting iswhat makes VBA so useful andproductive
Rod Gill
•Microsoft MVP for Project since 1997(Most Valuable Professional)
•Has over 25 years experience as a Project Manager inConstruction, Software Engineering and many otherindustries in between
•Trains Project Management and advanced MicrosoftProject courses
•Author of the book: VBA Programming for MicrosoftOffice Project Versions 98 through 2007
A Project Guru is not just a power user
Project Gurus are great at managing andreporting on, project information
Data management and reporting iswhat makes VBA so useful andproductive
This Session is aboutHow VBA helps you:
•Manipulate data
•Import/Export data
•Create custom Reports in Excel
•Add functionality to Project
•Make you stand out as an expert
•Make you more money!
•Up skill you to more job security
You’ll Learn
•How Project VBA will help elevate you to Guru status
•Lessons from some real life examples
•Some code to get you going
•A road map to success with Project VBA
How Project VBA will helpelevate you to Guru status
•Helps you understand and use your applicationbetter
•Makes you and your team more productive
•Adds value to your information
•Eliminates boring and repetitive work
•Makes following processes easier andmore reliable
•Makes you more useful and valuable at work
•Makes you stand out as a Power User/Guru
VBA – More Benefits
•If you know Project VBA, Excel VBA is easy to pick up
•Lets you integrate the power of Project and Excelalmost seamlessly
•Good schedulers likely to have the right aptitude toprogram in VBA
•Can be used for any active project
•Works with or without Project Server
•VBA written for Project 98 still works inProject 2010 – so great compatibility
Real Life Lessons fromTwo Projects
1.Multi-company, multi-country, multiple programs ofprojects - outsourcing project
2.Refinery upgrade
Examples
1.When more than one person needs to use the samefile:A Project_Open event shows the View and Tablereserved for the logged in user.
2.Getting Project to automatically scroll a project totoday’s date on opening
3.Detailed graphs required weekly by Contractor,Discipline and Construction LocationInformation sent to Excel and graphed
Examples
4.Weekly report takes an hour to fill in each weekRead Project Server Data into Excel to create 80% ofthe report in seconds, even when that data is halfway around the world
5.Spreadsheet holds useful progress dataUpdate a schedule with data from Excel
6.Manipulate Task names to save time and effort
7.Reports print differently each weekCreate macros to guarantee correct formatting ofprinted reports (no project Server)
When is it Worth Coding?
•I write code when to do so will take 50% less timethan doing it manually (including repetitions)
•I write code to replace a boring job!
•The more working code I have the more I have tocopy and edit and the less time it takes!
Road map to LearnProject VBA
1.Get my Book!
2.Learn to record macros
3.Learn to edit recorded macros
4.Learn basic loops for Tasks, Assignments
5.Develop code that’s easy to maintain
6.Develop code to work with Excel/databases
7.Write Add-ins
8.Microsoft News Groups to keep you going
Finally
•I’ll be at the MSProjectExperts stand in theExhibitors Hall
•Get THE Project VBA book
•Chris Boyd sessions: Project ClientAdvanced Development Using VSTOand Project 2010 - Programmability
•Have a go!
Rod Gill