The 2012 NCAE Test Administration Guidelines

THE 2014 NCAETEST ADMINISTRATIONGUIDELINES

National Education Testing and Research Center

Department of Education

2014

AcronymsAcronyms

SDS-Schools Division Superintendent

DTC-Division Testing Coordinator

PSS-Private School Supervisor

SH-School Head

STC-School Testing Coordinator

CE-Chief Examiner

RS-Room Supervisor

RE-Room Examiner

LRN-Learner Reference Number

TMs-Test Materials

TB-Test Booklet

SAS-Scannable Answer Sheet

EH-Examiner’s Handbook

SSH-Scannable School Header

ETRE-Examiner’s Transmittal Report Envelope

CETRE-Chief Examiner’s Transmittal Report Envelope

COR-Certificate of Rating

Composition of the NCAE:Composition of the NCAE:

General Scholastic Aptitude- comprisedof the Reading Comprehension,Mathematical Ability, Verbal Ability,Scientific Ability, and Logical ReasoningAbility

Occupational Interest Inventory forStudents in Secondary Schools(OIISSS)

Academic Tracks – Humanities andSocial Sciences (HUMMS), Science,Technology, Engineering andMathematics (STEM), Accountancy,Business and Management (ABM)

Technical – Vocational Aptitude(TVA)

RESPONSIBILITIES OF THETESTING STAFF

The Testing Staff at the Division LevelThe Testing Staff at the Division Level

*Assignment of the testing staff shall be done by the SDS.

Division Level

SDS*

DTC

PSS

School Level

School Head/ Chief Examiner

School Testing Coordinator

Room Supervisors

RE 1

RE 2

RE 3

RE 4

RE n

ROOM EXAMINERSROOM EXAMINERS

1.For divisions with only few public and privatehigh schools, elementary school teachers frompublic schools may serve as REs.

2.Teachers from big schools may be dispersed insmall private schools.

3.Other public school teachers from the otherdistricts may serve as RE when there isinsufficiency of private school teachers.

The Schools Division Superintendent (SDS)

The Schools Division Superintendent (SDS) shall:

1.be responsible for the smooth conduct of the test in the division

2.assign one of the division supervisors as Division TestingCoordinator

3.designate Room Examiners who are reliable, competent,experienced in the conduct of NCAE and have no history of lostTest Booklets (TBs)

4.remind PSS to manage tardiness of some private school teacherson examination day.

The Testing Staff and Their RolesThe Testing Staff and Their Roles

The Division Testing CoordinatorThe Division Testing Coordinator

1.Prepares accurately, with the assistance of PSS, the enrolment datausing the prescribed format and corresponding guidelines.

2.On behalf of the SDS, the DTC chooses REs who are credible,trustworthy and with testing experience.

3.Orients the SHs or STCs prior to test administration.

4.Maintains the security and confidentiality of test materials receivedfrom the NETRC through a courier. Issues an Oath ofConfidentiality for the SHs on this regard.

5.Examines the packing guide of TMs upon receipt.

6.Notifies NETRC on the condition of TMs received.

7.Accounts all the TMs before final packing.

The Private School SupervisorThe Private School Supervisor

1.Disseminates information regarding the NCAE and DepED’s latest issuances on it toprivate schools in the division.

2.Coordinates with private school principals regarding the conduct of the exam to itstarget clientele; formulates an agreement with the SH regarding proper testadministration.

3.Checks closely if private schools operating without permit were included vis-à-vis theofficial list from the region. The said schools should be excluded. Likewise, makesure schools with permit are still operating.

4.Prepares and provides the DTC with the enrolment data on private schools to betested, which will be used in the budget preparation and submitted to NETRC for thepreparation of TMs.

5.Assists the DTC in the echo-orientation in the Division Level for private schools.*

6.Closely supervises the delivery and retrieval of TMs on testing day and assists theDTC in the accounting of TMs.

7.Oversees the conduct of the test in private schools.

*No extra funding from NETRC is provided for this activity.

The Chief Examiner – School Head of theTesting CenterThe Chief Examiner – School Head of theTesting Center

1.Maintains the security and confidentiality of test materials received from the DTC aftergetting the TMs from the DTC (test boxes are opened on Examination Day);

2.Accountable and responsible for all TMs received. This ends when the TMs arereturned to the DTC;

3.Assigns a room where all REs can be met before and after the test administration(distribution room);

4.Counts all packs of TBs and/or ASs before releasing them to each RE;

5.Records pertinent data about the test materials released to and received from the REsin the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH;

6.Distributes the TBs to each RE and reminds him/her to count these without opening thepack and before leaving the room;

7.Reminds each RE that the ETRE’s are sealed in the Examination Room beforeproceeding to the Distribution Room for the retrieval phase;

8.Monitors proper accomplishment of the different forms by the RE while the test properis in progress;

9.Follows the instruction for Accounting and Packing of TMs found at the latter part of theEH;

10.Aware of the details of the testing program to be administered; and

11.Orients every teacher in his/her respective school on the guidelines and EH relative tothe test administration.

The Room ExaminerThe Room Examiner

1.Counts the TBs and ASs without opening the plasticbags containing them before proceeding to his/herassigned testing room. Any discrepancy should beacted upon immediately and this should be reported in theCE’s Report.

2.Signs Form 3 as he/she receives the TMs from theCE/STC while still in the distribution room.

3.Checks if the examinees have lead pencils to use and asheet of blank paper for computation purposes;

4.Facilitates the recording of the Examinee Number andTest Booklet Number of the Examinees in the NETRCForm 2 (Seat Plan);

5.Supervises closely the shading of bubbles in the AS forthe non-test items;

6.Follows strictly the EH during test administration;

7.Keeps custody of all the used and unused TBs but arenot allowed to read the contents; otherwise, he/she willbe given corresponding sanctions based on DECS OrderNo. 85, s. 1999;

8.Checks the contents of the ETRE before he/she seals itwhile still in the examination room; and

9.Accomplishes Form 7.

*Teachers coming from private schools will be assigned in public schools as RoomExaminers; while those from public schools will be assigned in the private schools. If notenough, those from other districts can be assigned.

The Room SupervisorThe Room Supervisor

Monitors the conduct of the test administration in a testing center with5 or more testing rooms (NCAE).

Checks if the REs adhere to the instructions in the EH.

Collects all unused SAS from every RE at the time when theexaminees are answering the last subtest in the morning sessionand to indicate in Form 3 the serial numbers of unused Test Bookletsand Answer Sheets.

Counts and double counts the TBs per pack and the number ofETREs.

Notes:

1. The RS must come from another school other than those schools where REs shall be assigned.

2. The number of RSs assigned in a testing center will depend on the number of examinees in anexamination room.

Below is the ratio:

1 RS is assigned in every 10 rooms if there are 20 examinees/room

1 RS is assigned in every 5 rooms if there are 30 examinees/room

The School Testing CoordinatorThe School Testing Coordinator

Double checks the enrolment data of the school prior tosubmission to the DTC.

Attends the orientation at the division level in theabsence (or in behalf of) of the SH.

Accomplishes the SSH.

Assists the CE in all the testing activities.

Double checks the TMs before final packing, beingaccountable also on these materials.

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The MonitorsThe Monitors

1.NETRC staff-monitors will be assigned toany testing center(s) nationwide,unannounced in the field.

2.The expenses incurred by external-volunteers are not chargeable to NETRCfunds.

Orientation at the Division LevelOrientation at the Division Level

This is primarily aimed to orient all the testing staff in the NCAEadministration. But due to budgetary constraints only onerepresentative per school is authorized to attend--either the SHor the STC. However, a 100% attendance is imposed for theschool representative. Sanctions should be meted for non-attendance.

Hence, a mechanism should be devised so that all testing staffare properly oriented; one of which is orienting all the teachingforce in the school by the SH/STC to be ready on exam day incase there will be shortage of REs in other testing centers.

A soft copy of the Examiner’s Handbook and the guidelines mustbe provided to School Heads to save printing cost.

THE ENROLMENT DATA, SCHOOLID AND LEARNER REFERENCENUMBER

Guidelines in the Preparation of EnrolmentDataGuidelines in the Preparation of EnrolmentData

1.Four (4) sets of enrolment data must be prepared and submitted:

- Elementary level covering Grade6

- Secondary level covering Grade 9 and Year 4 (BEC);

2.Enrolment data must be in 4 CD’s one for each grade/year level (G6, G9 and Y4).

3.The enrolment data should be based on July 31, 2014 as bases (end of July every SY);

4.Use the Prescribed Standard Format in Excel. Enrolment data in other formats (Word, PDF,JPEG file) will be returned to the DTC;

5.Provide only the total enrolment per school. DO NOT provide subtotals for each curriculumprogram in a certain school. NO gender segregation;

6.To facilitate the delivery and retrieval of TM’s, integrate the list of private schools into the publicschools listed by municipality;

7.Group schools by municipality and NOT by alphabetical order;

8.Provide data by legislative district; NOT by school district;

9.Lone Congressional District is the only district in the province, while First District is a part of alarge province having more than one constituency;

10.Enrolment data sent thru email will be accepted.

11.The enrolment data will be submitted during the NCAE orientation; and

12.Review carefully each school entry in the list before submission.

Matrix 1. Enrolment Data for the ElementaryLevelMatrix 1. Enrolment Data for the ElementaryLevel

School

Region

Division

Municipality/

Region

Division

Legislative

Type

School

School Name

SY Enrolment

District

Code

District

(Public

Private)

Notes:

1.Another set of enrolment data for Grade 6 using the sameformat

Matrix 2. Enrolment Data for the SecondaryLevelMatrix 2. Enrolment Data for the SecondaryLevel

School

Region

Division

Municipality/

Region

Division

Legislative

Type

School

School Name

SY Enrolment

District

Code

District

(Public

Private)

1.Grade 9 shall be included using the same format.

2.Another set of enrolment data for Year 4 using the sameformat.

An Example on the Preparation of EnrolmentData for Grade 3 and Grade 6An Example on the Preparation of EnrolmentData for Grade 3 and Grade 6

Note: Prepare another enrolment datafor Grade 9 and Year 4 (BEC) using thesame format; separately for the twoyear levels.

Guidelines on the Use of School IDsGuidelines on the Use of School IDs

1.BEIS and NETRC are using similar School IDs both recognizedby the Department;

2.New schools without School IDs are given temporary ones bythe NETRC and no other sources to avoid duplication and tofacilitate allocation of test materials;

3.The School IDs issued by NETRC will be used temporarily forfuture test administrations until such time BEIS issues thepermanent ID;

4.In case there are several School IDs for one school, follow theSchool ID indicated in the Scannable School Header(SSH) andcheck the correctness of School ID in the TMs received.

Guidelines on the Use ofLearner Reference Number (LRN)Guidelines on the Use ofLearner Reference Number (LRN)

1.Use the LRN that will be provided by theOffice of the Planning Service, DepEDCentral Office.

2.The LRN must be reflected in each of theexaminees’ AS , Form 1, List of Examinees tobe posted at the door.

TEST ADMINISTRATIONGUIDELINES

Test Administration Guidelines withDifficulties to be followed by the Testing StaffTest Administration Guidelines withDifficulties to be followed by the Testing Staff

1.Sealing the ETRE’s by RoomExaminers while still at the ExaminationRoom

2.Using original plastic bags to containthe used Scannable Answer Sheets

3.Leaving the seats of latecomers/absent-registrants vacant

4.Imposing the use of standard pencils tobe used by the examinees

Pre-Test GuidelinesPre-Test Guidelines

Concern

Guidelines

Distribution Time for the TestMaterials (TMs)

Early in the morning of Examination date in nearbyschools

A day before the Examination date to far schools orearlier to far flung schools

Preparation of Classrooms

1. Only 30 chairs should be contained in theExamination Room, well-spread. First and last rowsclose to the walls.

Pre-Test GuidelinesPre-Test Guidelines

Concern

Guidelines

Distribution Time for the Test

Early in the morning of Examination date in nearby schools

Materials (TMs)

A day before the Examination date to far schools or earlier to far flung schools

Information Dissemination

Examinees:

1. Inform the examinees to bring pencils (lead#2) on exam day.

2. Inform the examinees taking the NCAE to bring snacks/lunch on exam day.They are not allowed to leave the school premises.

3. Inform every examinee to be ready with the following information:

a) Region Code

b) Division Code

c) School ID

d) LRN

e) A copy of their Final Ratings in:

- Grade 8 for Grade 9 takers

For Math, Science, Filipino and TLE

Note: for NCAE - previous year Ratings

for NAT - Third Grading Period Ratings of current School Year

4. Inform the examinees to have a copy of their LRN.

5. Inform the examinees that they should know the program they areclassified/enrolled:

a)Basic Education Curriculum (BEC)

b)Technical-Vocational Education (Tech-Voc)

c)Engineering and Science Education Program (ESEP)

d)Special Science for the Arts

e)Open High School (OHS)

Pre-Test GuidelinesPre-Test Guidelines

Concern

Guidelines

Information Dissemination

Schools:

1. Inform all schools that list of examinees must be alphabetically arranged in the wholeschool. Each listed examinee should have the corresponding LRN. All males first thenthe females.

2. Private schools without permit to operate are excluded from Test Administration.

3. Examinees from small-size private schools can be merged and tested in one testingcenter in a city or in a municipality. A Master Teacher shall be assigned as the CE.

4. Merging of 5 or Less Excess Examinees

 Large Testing Center

- Examinees can be integrated in the last five rooms, each accommodating an examinee.

-The examinee will be the last in the list/seat plan.

-Customize Forms 1 and 3 in order to include the additional examinee. Add anotherbox/space.

 Small Testing Center

-In case merging with other small testing centers is not possible, i.e. 35 examinees only,all examinees may be accommodated in one testing room.

-Another set of Forms 1 and 2 will be used for the 5 examinees.

Note: No integration of excess examinees will be done if there are enough testing roomsand room examiners (coming from other schools) to serve in the testing center.

5. There should be a separate ETRE for each school in case there is merging of smallsize schools into one testing center.

6. Rescheduling of the NCAE – Instruction from the SDS must prevail since they aremost familiar with the status of the school.

Pre-Test GuidelinesPre-Test Guidelines

Concern

Guidelines

InformationDissemination

7. Inclusion Policies

a. Examinees with Hearing Impairment (HI)

•They may take the test

•They may be included in the regular testing room

b.Examinees who finished Grade 10 in other countries(with 12 years of basic education)

•They may take the test as long as they areclassified as regular Grade 9 student in thePhilippines

Pre-Test GuidelinesPre-Test Guidelines

Concern

Guidelines

InformationDissemination

c.Out-of-School Examinees

•They may be accommodated in theNCAE administration

•Use the buffer TM’s

d. In a Small Testing Center (e.g. 35registrants only and cannot be merged withother small testing centers)

•The examinees may be accommodatedin the same testing room with the 30examinees

e.No integration of excess examinees will bedone if there are enough testing rooms androom examiners (coming from other schools)to serve in the testing center.

8. Non-testing officials are not allowed to stay in thevicinity of the testing rooms.

Pre-Test GuidelinesPre-Test Guidelines

Concern

Guidelines

Check the Identity of theExaminee

Check the identities of the examineesinside each Examination Room by allmeans (e.g. I.D., notebooks bearing theexaminee's name, etc.) using thefollowing procedure:

1. Countercheck the identity of eachexaminee through I.D.

2. If I.D. is not available, ask theexaminee to present a notebook or anybelonging bearing his/her name.

3. In the absence of # 1 and # 2identification materials, ask theclassmates inside the Examination Roomto attest the identity.

Allocation of Test Booklets and ScannableAnswer SheetsAllocation of Test Booklets and ScannableAnswer Sheets

Test Booklet

Allocation

TB1 – NCAE Core(comprising EDQ, Core andOIISSS)

50%

TB2 – NCAE Tracks

50%

A. Test Booklets

61 or less number of examinees shall have 100% allocation

Buffers are packs of 5’s

B. Scannable Answer Sheets – 100%

Instructions for the Recording of TimeInstructions for the Recording of Time

1.Time allocation serves as guide in the recording oftime but the corresponding actual time inanswering each subject should be written in thetime started and time to end.

2.The recording of time is done by cluster of subjectsanswered before and after breaks (snacks andlunch); for which the time records should be writtenon the blanks provided.

Pretest : Entrance and Seating ArrangementPretest : Entrance and Seating Arrangement

NCAE Examinees:

30 examinees in a room

Seats are 6 rows of 5

Recount TB’s and open only the package in front of examinees.

Do not allow electronic devices – calculator & cell phones in the examroom.

All belongings shall be placed in front beneath the blackboard. Onlypencils, sharpeners and a computation paper shall be with theexaminees while test is going on.

Note:

No other persons should be allowed in the premises of theExamination Rooms except the testing staff and authorized monitors.

Pretest : Distributing and Checking the TBs and ASsPretest : Distributing and Checking the TBs and ASs

Distribute from right to left and from lowest serial number.

Check page by page.

Place defective/unused TB and AS, if any, in the plastic bag.

Check and double check that all examinees have shaded the correct circlespertaining to the NAME GRID and all the necessary information about theexaminee.

Seats of the latecomers/absentees should be left vacant but the allocated TM’sshould be placed in their respective seat/(s) to be collected later before the TestProper starts.

Remind examinees to use eraser for pencils. Tape or liquid erasers are NOTallowed.

Do not start the Test Proper unless each examinee has properly shaded theNAME GRID.

No examinees should start accomplishing the NAME GRID unless they haveshown their pencils.

THE SCANNABLE TESTMATERIALS

NCAE Scannable Answer SheetSheet #1 (Information Sheet, EDQ & NCAECore)NCAE Scannable Answer SheetSheet #1 (Information Sheet, EDQ & NCAECore)

NCAE Scannable Answer SheetSheet #2 (OIISSS and NCAE Tracks)NCAE Scannable Answer SheetSheet #2 (OIISSS and NCAE Tracks)

NCAE School HeaderNCAE School Header

On Photocopied Answer SheetsOn Photocopied Answer Sheets

In case there will be a shortage of Answer Sheets (ASs) in one testing center, ScannableAnswer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE correspondingwith the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees withphotocopied ASs. Instead, indicate in the blank “(Photocopied).”

Sample:

Using a red marker, indicate at the upper right corner of the ETRE this note:

The instructions above are important in order for NETRC to locate, transcribe andelectronically process the photocopied ASs.

Name

Kristina M. Dela Cruz

Exam. No.

(Photocopied)

TB No.

016657

With ___ Photocopied Answer Sheets

(quantity)

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)

Information in the Answer Sheet:NCAEInformation in the Answer Sheet:NCAE

Examinee Stub, Name Grid (refer to replica)School Code (Region, Division, School ID)

Examinees with 1.0 to 5.0 Ratings

e.g. Students from science high schools –refer to the numerical/percentageequivalents.

Test ProperTest Proper

Read verbatim the information in boxed portions of thehandbook. Do NOT translate in local language/dialect.

Always record the time started and the time the subjecttest will end but should be done by cluster of subtests’ asindicated in the Board Display.

Do NOT add or subtract minutes in the time.

Accomplish the Seat Plan while the examinees areanswering the EDQ.

Accomplish Form 7 while test is in progress.

Post TestPost Test

Give five minutes to inspect and clean theAnswer Sheet.

The examinee stubs should be detachedslowly. A pair of scissors not allowed to beused in detaching it

The examinee stubs should be turned over bythe RE to the Guidance Counselor or SH.

Count TBs and ASs before allowingexaminees to leave the room.

Post Test : Accounting of TestMaterials and Preparation of ReportsPost Test : Accounting of TestMaterials and Preparation of Reports

Count and arrange TBs and ASs according to theserial numbers (consecutively).

Accomplish the ETRE’s Data. Indicate the number ofregistrants and the actual number of examinees.

After the contents have been accounted for, SEALthe ETRE with the DepED-NETRC paper tape in thetesting room and sign across it.

Account for and submit to the CE what you havereceived.

Post Test : Contents of ETREPost Test : Contents of ETRE

1.Report on time test started and ended (Board Work Replicaon Actual Time Record)

2.Used ASs placed in original plastic bag

3.Form 1 and Form 2

4.Form 7

Post Test : Contents of CETREPost Test : Contents of CETRE

Unused ASs

Form 3

Form 4

Scannable School Header

Note: Forms 5 & 6 shall be submitted separately to the DTCs.

Post Test : Materials for Submission to the Division OfficePost Test : Materials for Submission to the Division Office

1.Bundles of ETREs and CETREs placed in the original boxes

2.Bundles of used and unused TBs placed in the original boxes

3.EH

4.NETRC Form 5 to be placed inside box no. 1 for the TBs of the Division(on top of the TBs)

5.NETRC Form 6 to be placed inside box no. 1 of ETRE’s/CETRE’s ofthe Division (on top of the CETREs)

Reminders:

The SHs have to return the TMs in 24 hours.

Take note of the guidelines in dealing with Forwarder and time and dateof the Forwarder’s retrieval of the TMs.

Accomplish the Questionnaire on Forwarder’s Performance.

Notify the NETRC if TMs are ready for retrieval or if they were notretrieved promptly.

THE FORMS

Oath of Confidentiality

Form 1 – List of Actual Examinees

Form 2 – Seat Plan*

Form 3 – Test Materials Accounting Form*

Form 4 – Chief Examiner’s Report Form

Form 5 – Test Booklet Quantity and Completeness Verification Sheet

Form 6 – Answer Sheet Quantity and Completeness Verification Sheet

Form 7 – Room Examiner’s Test Administration Evaluation Report

*with modifications

Oath of ConfidentialityOath of Confidentiality

As part of the testing staff nationwide, tasked to receive, administer andretrieve the Test Materials for the National Career Assessment Examination (NCAE), Ihereby solemnly swear that I will strictly observe security measures to maintain theconfidentiality of these.

Received from: Received by:

(The Division Testing Coordinator) (School Head/School Testing

Coordinator)

________________________________________

Print Name and Sign Print Name and Sign

____________________ ____________________

Date Date

The Generic FormsForm 1The Generic FormsForm 1

NETRC FORM 1

LIST OF ACTUAL EXAMINEES

REGION: __________________________________________

DIVISION: ____________________________________________

SCHOOL: _____________________________________________________

SCHOOL ID: _______________________

ADDRESS: ____________________________________________________

Number of Males: ______ Number of Females: ______ Total: ______

YEAR LEVEL: __________

NAME

GASTPE Grantee

Learner ReferenceNumber (LRN)

NAME

GASTPE Grantee

Learner ReferenceNumber (LRN)

EVS

ECS

EVS

ECS

IMPORTANT

- To be accomplished by the Room Examiner.

-List names as they appear in the Seat Plan.

Room Examiner (RE)

- Leave the space blank if not a GASTPE grantee.

EVS - Education Voucher System

ECS - Education Contracting Service

School Station where RE teaches

Form 2Form 2

Form 3Form 3

Form 4Form 4

Forms 5 and 6Forms 5 and 6

Form 7Form 7

Room Examiner’s Transmittal Report EnvelopeRoom Examiner’s Transmittal Report Envelope

Chief Examiner’s Transmittal ReportEnvelopeChief Examiner’s Transmittal ReportEnvelope

On the Storage of Examiner’s Handbookand Replicas of Name GridOn the Storage of Examiner’s Handbookand Replicas of Name Grid

EH will be stored in the Division Office. NameGrid replicas will be stored in the schools ortesting centers. Both documents are for futureuse.

Replicas of the name grid and Board Workintended for each testing program should beproperly stored and utilized in each school.These are generic to all testing programs;hence, may be used in future testing activities incase no reprints will be provided.

TMs for Retrieval by the NETRCTMs for Retrieval by the NETRC

1.All TBs packed in original boxes;

2.All used ASs, Forms 1, 2 and 7 placed inside theETRE’s;

3.All unused ASs in CETREs together with Forms 3 and 4,and School Headers inside packed in original boxes forASs ; and

4.Forms 5 and 6 submitted to DTCs for proper placementin respective boxes

Reminder:

Don’t mix-up TBs with ASs. There are two separate warehouses for theseTMs. Otherwise, misplaced TMs will not be accounted for properly.

Filling Out the Scannable School Header(SSH)

Data must be prepared by the STC days ahead before exam day.

Transcribe the data in the SSH using a PENCIL (lead# 2) duringexamination day.

Every variable is labeled with S if a school concern and Grade 9 if thirdyear concern.

There are variables specific only for private schools (GASTPE) and forthe public schools only (ALIVE, BEAM, etc.)

GASTPE Grantees (for private schools only) specified by year levels

- Take note of the bubbles for EVS and ECS.

Observe place values in filling out the variables.

- Percentage rates of the education indicators. The three placevalues are for 100% while the two rightmost place values are for below100%.

Ex.95%

100%

Filling Out the SSHFilling Out the SSH

- Nominal counts of Data. Start filling out the last box for one’s, next boxfor ten’s, next third box from the last is for hundreds, and so forth (zeroeshave to be filled out for the empty boxes).

Ex. An enrolment of 203 is filled out as:

An enrolment of 94 is filled out as:

The number of teachers and pupils/students-textbook ratios will take intoaccount national funding.

Use the same School ID as prescribed by BEIS.

Take note of new features or additional information in every set of SH.

THE FORWARDER OF TESTMATERIALS

Dealing with the Forwarder of TMsDealing with the Forwarder of TMs

1.Exact addresses of Division Offices or drop-off points should beprovided to NETRC to be turned over to the Forwarder.

2.Forwarder must provide NETRC contact persons and numbers as wellas the itineraries of delivery and retrieval as ready reference.

3.Each Division should designate at least two authorized staff to receivethe TMs other than the DTC.

4.The neighboring Divisions in the Region should establish a network ofcommunication.

4.1 Every receiving Division should take note of Forwarder’s contactnumber and the date and time TMs will be retrieved

4.2 The next division to receive the TMs from the Forwarder should bealerted by the Division immediately after receiving its TMs whileinforming also the Forwarder that the next division to receive has beenalerted already.

4.3 The same procedure will be followed in the retrieval of TMs.

4.4 Accomplish the evaluation form on the Performance ofForwarder and submit thru email (depednetrc@yahoo.com).

Evaluation Sheet on Forwarder’sPerformanceEvaluation Sheet on Forwarder’sPerformance

TEST RESULTS DISSEMINATION

On Archiving of Division Test Resultsof National ExaminationsOn Archiving of Division Test Resultsof National Examinations

Please access and download the test resultsthrough the NETRC website

Available for 6 months only

Good Practices as Reflected in a SchoolCultureGood Practices as Reflected in a SchoolCulture

Region, Division Codes and School ID

Posting permanently in every classroom (nearthe chalkboards) the information on Regionand Division Codes and the School ID

Learner Reference Number

The LRN is used by the examinee in any formof school and classroom-based assessments;internalizing this practice not only duringnational examinations

TDPU/3.11.14