Document Processing
Keyboarding Objective 4.01 –Apply formatting and editingfeatures.
Word Processing
Word processing software is a type ofapplication software that is used for creatingtext documents, such as:
letters,
memos, and
reports
Title bar – displays thefilename of a document
Menu bar – provides you with amenu of options to use whencreating a document
Tool bars – provide you withbuttons that allow you to accessfrequently used commands
Scroll bars – allow you to scrollthroughout a document that istoo long to fit on one screen
Cursor – on-screen blinkingcharacter that shows where thenext character will appear
Page Orientation
Orientation – the direction in which you can printon a page
Portrait – height is greater than the width
Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents areprinted in portrait orientation.
Document Margins
Margin – the blank space atthe top, bottom, left, andright of a document whereyou cannot type
Header – allows you totype above the top margin
at the top of each page ofa document
Footer – allows you to typebelow the bottom margin
at the bottom of each pageof a document
Text Alignment
Alignment – the way multiplelines of text line up along theleft, right, or both margins
Left align – text is lined up alongthe left margin, leaving a jaggedright margin
Right align – text is lined upalong the right margin, leaving ajagged left margin
Center align – text is centeredbetween both margins, resultingin jagged left and right margins
Justified – text is aligned alongthe left and right margins, with nojagged edges
Tool Bar AlignmentButtons
LeftAlign
CenterAlign
RightAlign
Justify
Left align –text is lined upalong the leftmargin
Center align –text iscentered onthe page
Right align –text is linedup along theright margin
Justified –text is linedup alongboth margins
Line Spacing
Line spacing – the spacing between lines of text in adocument
Single Space (SS) – Strike Enter 1 time; leaves no blank linesbetween lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank linebetween lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank linesbetween lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank linesbetween lines of text in a document
Word wrap – the automatic wrapping of text from the end of oneline to the beginning of the next line without having to press theEnter key
Text Formatting
Font – a collection of letters, punctuation marks, numbers,and special characters
Examples:Times New RomanBroadway
ArialComic Sans MSLucida Calligraphy
ChillerElephantGoudy Stout
Ways to format your font:
Add color Make bold
UnderlineItalicize
Text Formatting
Bullets and numbering – used to arrange itemsin a list with each item beginning with a bulletor a number
Editing Features
Cut – the word processing feature thatremoves text or graphics from the currentlocation in a document
Copy – the word processing feature thatallows text or graphics to be copied toanother location within a document
Editing Features
Paste – the word processing feature thatplaces text or graphics that have been cut orcopied in a new location within a document
Clipboard – temporary storage location fortext or graphics that have been cut or copied
Editing Features
Thesaurus – the word processing featurethat allows you to find synonyms (wordswith similar meanings) for words in adocument.
Operational Keys
Escape (Esc) – allows youto exit unwanted menusand dialog boxes
Tab – used toindent; moves thecursor 5 spaceson a line
Caps Lock –Locks thealphabetic keys inuppercase
Control (Ctrl) – usedwith other keys toexecute (carry out)out commands
Shift – Used tocapitalize alphabetickeys and type symbolkeys
Alternate (Alt) – usedwith other keys toaccess commands onthe menu bar
Enter – used to movethe cursor down to thenext line
Delete – deletestext directly in frontof (to the right of)the cursor
Arrow keys – move thecursor in the direction of thearrow, one character at atime
End – moves thecursor to the end of aline
Page Down – movesone screen below thecurrent cursor position
Backspace –deletes text to theleft of (behind) thecursor
Insert – allows textto be insertedwithin a line of text
Home – moves thecursor to the beginning ofa line
Page Up –moves onescreen abovethe currentcursor position
Num Lock –locks thenumbers ofthe numerickeypad
Combine operational keys tosave time!!!
Control and Page Up – quickly moves you tothe first page of a multi-page document
Control and Home – quickly takes you to thefirst line of a document
Control and End – quickly takes you to thelast line of a document
Control and Page Down – moves you to thenext page of a multi-page document
Function Keys
Allow you to quickly access frequently usedfunctions
Examples:
F1 – allows you to access the Help feature
F7 – allows you to access the Spell Checkfeature
