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Word Lesson 1Understanding Word Fundamentals
Microsoft Office 2010Fundamentals
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Objectives
Open an existing Word document.
Navigate a document.
Select text.
Enter text.
Save a document.
Change document views and page formatting.
Preview and print a document.
Close a document.
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Vocabulary
collate
document
drag
I-beam
insertion point
landscape
margins
portrait
select
word-processingsoftware
word wrap
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Introduction
Microsoft Word 2010 is the word-processingprogram included in the Microsoft Office2010 suite of software.
–The program lets you insert and manipulate textand graphics to create documents
–Examples of documents include lists, letters,reports, flyers, and brochures
–Word includes predefined styles, formats, andeffects to help you create documents
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Examining the Word ProgramWindow
Word program window
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Starting Word and Opening anExisting Document
Click the Start button on the Windowstaskbar; click All Programs; click theMicrosoft Office folder; click MicrosoftWord 2010.
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Starting Word and Opening anExisting Document (continued)
Click the File tab on the Ribbon and then click Opento display the Open dialog box.
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Navigating the Word Document
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The insertion point is the blinking vertical barthat signals where any text you type willappear.
You can move the insertion point in severalways:
–With the mouse
–With the keyboard
–With the GoTo command
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Navigating the Word Document(continued)
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Using the Mouse:
The mouse pointer looks like an I-beamwhen you slide it over text.
To move the insertion point in existing text,position the I-beam where you want to workand click.
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Navigating the Word Document(continued)
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Use scroll bars to move to a position notdisplayed in the document window.
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Navigating the Word Document(continued)
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Using the Keyboard Shortcuts:
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Navigating the Word Document(continued)
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Using the Go To Command:
You can use the Go To command to jump toa specific page, section, line, comment, orother element within a document.
Access the Go To command on the Findmenu in the Editing group (located on theHome tab of the Ribbon).
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Selecting Text
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Before you can format text or move or deletetext or graphics, you must select, or highlight,the text or object you want to change.
You can select text two ways:
–With the mouse
–With the keyboard
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Selecting Text (continued)
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Selecting with the Mouse:
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Selecting Text (continued)
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Selecting with the Keyboard:
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Entering Text
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Position the insertion point where you wantto insert text and then type the text.
Word enters text at the insertion point.
Word wrap automatically continues text tothe next line within a paragraph.
Press Enter to create the first line of a newparagraph.
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Saving a Document
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Click the Save As command on the Office Buttonmenu to display the Save As dialog box.
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Saving a Document (continued)
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Once you have saved a file, use the Save button onthe Quick Access Toolbar or the Save command onthe File tab to update it.
The Save & Send option on the File tab lets yousave a document online to Windows Live SkyDriveor to an organization’s SharePoint site.
Word’s AutoRecover feature automatically savesyour document at regular intervals so you canrecover at least some of your work in case of apower outage.
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Changing Document Views
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Word provides five different views using the buttonsin the Document Views group on the View tab of theRibbon.
–Print Layout
–Full Screen Reading
–Web Layout
–Outline
–Draft
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Changing Page Formatting
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Use the Page Setup group of commands onthe Page Layout tab to set up a document’spages.
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Changing Page Formatting(continued)
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Setting Margins:
Margins are the areas ofwhite space that border thetext on the edges of a page
The Margins button andmenu provides commandsfor common margin settings
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Changing Page Formatting(continued)
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Choosing Paper Size:
You can use the Sizebutton and menu tochoose from a list ofcommon paper sizes.
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Changing Page Formatting(continued)
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Changing Orientation:
Use the Orientationbutton in the Page Setupgroup to change pageorientation.
–Portrait is a horizontal pagesetup.
–Landscape is a verticalpage setup.
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Previewing and Printing a Document
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Click Print on the File tab to display Backstageview.
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Closing a Document
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To close a document without closing Word, choosethe Close command on the File tab.
When you have only one document open, click theClose button on the title bar to close the documentand exit the program at the same time.
If you have more than one document open, you canclose all documents and exit the program using theExit command on the File tab.
Word prompts you to save your work if you madeany changes since you last saved.
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Summary
In this lesson, you learned:
To open an existing document using the Opendialog box.
Ways to move the insertion point in the Worddocument using the mouse, keyboard shortcuts,and the Go To command.
To select text using the mouse and thekeyboard.
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Summary (continued)
That when you enter text, Word automaticallywraps it to the next line.
How to save a document using the Save Asdialog box.
The five different ways to view a document.
Ways to change margins, paper size, andorientation.
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Summary (continued)
To preview and print a document usingBackstage view on the File tab.
To close a file.
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