bHot-Link 7.0bHot-Link 7.0
View and manage corporate files from within Baanand ERP LN. Allows you to access the files on thenetwork from within Baan maintain sessions!
The ProblemThe ProblemWorking with documents
Handling the mass number of documentscreated daily, is every company’s challenge
The ProblemThe ProblemWorking with documents
•Company’s daily challenge of creating massnumber of documents:
–It’s becoming increasingly difficult to know exactlywhat information is available, where it is located andjust how to access it
–Documents such as contracts, instructions, drawingsand purchase quotations need to managed and linkedto the ERP system
–Performing this process in reliable, easy and costeffective way
The ProblemThe ProblemWorking with documents
•The demands of every modern enterprise boils downto:
–To speedily and securely share files with business partnersaround the globe
–Empowering it’s employees and partners by makingknowledge accessible
–Improve cash flow
–Spend less money doing it
–With no complications
Important FactsImportant FactsWorking with documents
•Most Organizations are not aware of theamount of time and money spent on workingwith documents
•30$/hr, knowledge workers waste 4,500$/year,working with paper
90% ofbusinessinform-action90% ofbusinessinform-action
90% ofbusinessinform-action90% ofbusinessinform-action
60% ofemployee time60% ofemployee time
60% ofemployee time60% ofemployee time
15% ofcompanyrevenue15% ofcompanyrevenue
15% ofcompanyrevenue15% ofcompanyrevenue
Total cost:4,500$/yearTotal cost:4,500$/year
Total cost:4,500$/yearTotal cost:4,500$/year
The Averagedoc is copied 5timesThe Averagedoc is copied 5times
The Averagedoc is copied 5timesThe Averagedoc is copied 5times
85% of docs inpaper form85% of docs inpaper form
85% of docs inpaper form85% of docs inpaper form
The ProblemThe ProblemWorking with documents
The SolutionThe Solution
PurchaseQuotations
PurchaseQuotations
Contracts
Contracts
Costing Data
Costing Data
Item Drawings
Item Drawings
bHot-Link bHot-Link allows companies to manage different types ofdocuments, from within the Baan or ERP LN. This productallows sessions to integrate with related documents.
bHot-Link bHot-Link allows companies to manage different types ofdocuments, from within the Baan or ERP LN. This productallows sessions to integrate with related documents.
How bHot-Link Work?How bHot-Link Work?Concept
•No need to manually create each link between ERPentity and it’s related documents
•With a good naming convention in place, thenames of these documents should be derived fromthe existing fields. In this case, all Baan entities willbe automatically linked to their related documents
•When you wish to add new document to yourarchive of documents, pick it with Baan Hot Linkand it will automatically be copied to the archivewith correct name
How bHot-Link Work?How bHot-Link Work?Possible Links
•Link a Baan session with any type of file
•Link Baan session with a folder
•Link a Baan session with web-based application
•Link a Baan session with another Baan session
•Link a Baan session with a command line application
•Email all documents linked to a Baan/ERP LN session
How bHot-Link Work?How bHot-Link Work?Possible Application
•Link AutoCAD/Solid Works drawings toMaintain Item Data
•Link to your CRM System from within MaintainCustomer Data
•Link Instructions written in Ms-Word inMaintain Production Order
•Access Data Sheets and technical Informationon Manufacturer's Web site
•Send your subcontractor a package of all filesneeded for production
How bHot-Link Work?How bHot-Link Work?An Example
Every item is linked to filesstored in different folders
Every item is linked to filesstored in different folders
How bHot-Link Work?How bHot-Link Work?Using bHot-Link
We can define up to 12 linksfor every session
We can define up to 12 linksfor every session
Click on BHL button…the following sub-menuwill appear
Click on BHL button…the following sub-menuwill appear
From within maintain item data
From within maintain item data
How bHot-Link Work?How bHot-Link Work?Folder Example
Choosing “Sub Folder” and link to the folder is opened where files are located
Choosing “Sub Folder” and link to the folder is opened where files are located
How bHot-Link Work?How bHot-Link Work?Web Example
Choosing “Google” will open browser application on Google website
Choosing “Google” will open browser application on Google website
How bHot-Link Work?How bHot-Link Work?Costing Data Example
Choosing “Costing Data” and link to the Excel Sheet with the item’s costcalculation
Choosing “Costing Data” and link to the Excel Sheet with the item’s costcalculation
File from the Baan server
How bHot-Link Work?How bHot-Link Work?Drawing Example
Choose “AutoCad” and link to the Item’s drawing
Choose “AutoCad” and link to the Item’s drawing
File from the network
How bHot-Link Work?How bHot-Link Work?Zoom Display Example
Choosing “Zoom 2 display” will open a Baan session displaying details on theitem data
Choosing “Zoom 2 display” will open a Baan session displaying details on theitem data
How bHot-Link Work?How bHot-Link Work?Wild cards name Example
Choosing “Documents” will open a window with all the files with wild cardexample for: Item_<Item Number>.*
Choosing “Documents” will open a window with all the files with wild cardexample for: Item_<Item Number>.*
How bHot-Link Work?How bHot-Link Work?Archive Example
Choosing “Archive” will run a DOS application that will zip files and archivethem under Archive folder in the network.
Choosing “Archive” will run a DOS application that will zip files and archivethem under Archive folder in the network.
How bHot-Link Work?How bHot-Link Work?Managing Links
In case a certain link is not found, you can create the link from within Baan.
In case a certain link is not found, you can create the link from within Baan.
Create a link with a template document. You can use this option when you do nothave a link and wish to have a default linked document to begin with.
Create a link with a template document. You can use this option when you do nothave a link and wish to have a default linked document to begin with.
How bHot-Link Work?How bHot-Link Work?Managing Links – Create
In case a certain link is not found, you can create the link from within Baan.
In case a certain link is not found, you can create the link from within Baan.
Create a link with a template document. You can use this option when you do nothave a link and wish to have a default linked document to begin with.
Create a link with a template document. You can use this option when you do nothave a link and wish to have a default linked document to begin with.
How bHot-Link Work?How bHot-Link Work?Managing Links – Duplicate
In case a certain link is not found, you have the possibility to duplicateany file to the archive folder.
In case a certain link is not found, you have the possibility to duplicateany file to the archive folder.
After you have a file in place, and it is time to link it, use the Windows Browser to pick the fileand it will automatically be copied to the archive folder with the designated name.
After you have a file in place, and it is time to link it, use the Windows Browser to pick the fileand it will automatically be copied to the archive folder with the designated name.
How bHot-Link Work?How bHot-Link Work?Managing Links – Link
In case a certain link is not found, you have the possibility to link any file to thearchive folder.
In case a certain link is not found, you have the possibility to link any file to thearchive folder.
If you wish to make a symbolic link to an existing file already in the archive, you can usethe Windows Browser to create this link. This is used when you do not want to createduplicates and many Baan entities may link to the same physical file.
If you wish to make a symbolic link to an existing file already in the archive, you can usethe Windows Browser to create this link. This is used when you do not want to createduplicates and many Baan entities may link to the same physical file.
How bHot-Link Work?How bHot-Link Work?Managing Links – Detach
If you have the right permissions you can detach any one of the links.
If you have the right permissions you can detach any one of the links.
How bHot-Link Work?How bHot-Link Work?Managing Links – Replace
If you have the right permissions you can replace any one of the links.
If you have the right permissions you can replace any one of the links.
How bHot-Link Work?How bHot-Link Work?Changeable Images
You can add an image that relates to the record you are standing on, An examplefor that is showing the image of an employee/item.
You can add an image that relates to the record you are standing on, An examplefor that is showing the image of an employee/item.
How bHot-Link Work?How bHot-Link Work?Sending all documents via Email
If you wish to send all linked documents by email to a certain business partner(Subcontractor, Supplier, Customer), use bHot-Link and B2Email Plus to create apackage of all documents ready to be sent by email.
If you wish to send all linked documents by email to a certain business partner(Subcontractor, Supplier, Customer), use bHot-Link and B2Email Plus to create apackage of all documents ready to be sent by email.
Why bHot-Link?Why bHot-Link?Functional Features
•Flexible mapping between Baan fields and file names
•Users can Create/Duplicate/Link/Detach/Replace orview files based on permissions
•High security – Every file touched will have an entryin the system log
•Traceability – Deleted files are copied to a specialRecycle Bin for recovery options
Why bHot-Link?Why bHot-Link?Technical Features
•Easy to install. Single installation at server. Nohardware needed
•Easy to configure
•Can be activated from any Baan session
•Does not require Baan source code change
•Custom-made icons can be used
Why bHot-Link?Why bHot-Link?Benefits
•Speed-up business processes
•Improved compliance
•Automate & Improve business processes
•No time wasting looking for documents
•Improve company image (better service)
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